Special Assistant to Managing Partners at Skill Enhancement Centre

Skill Enhancement Centre (SENCE) Limited, is currently seeking to employ suitably qualified candidates to fill the position below:

Job Title: Special Assistant to Managing Partners

Location: Lagos

Job Summary

• This position is responsible for providing administrative support in a law office.
• Assists principal partner with managing schedules, coordinating meetings and travel, answering phones, and communicating with clients.

Responsibilities
The responsibilities of this role includes but not limited to the following:

• Provide administrative assistance to legal staff in a law office.
• Manage schedules, including trial dates and hearings.
• Coordinate appointments, meetings, and business travel.
• Plan, support, and implement logistics for the law firm
• Coordinate meetings, teleconference, meetings and video conferences.
• Coordinate with customers, external counsel and other vendors to obtain and exchange information and documentation related to legal matters.
• Assess the urgency of situations and determine appropriate actions, monitor status of pending item, provide follow up and keep management informed by communicating a wide variety of information.
• Prepare legal correspondence and presentations.
• Maintain legal management systems.
• Conduct research for report preparation.
• Train lawyers and support staff in the use of all office systems, including case management system, filing protocols, and docket/diary procedures.
• Utilize case management system for electronic data management of legal files and creation of management reports.
• Ensure that all necessary information is shared between clients and staff on various files.
• Oversee and coordinate acquisition and maintenance of legal research and reference materials for office, including hard copy and electronic materials.

Minimum Requirements

• OND / HND / BSc. graduate or equivalent
• 3-5years of clerical/secretarial experience, with a minimum of two years at the level of secretary or Relevant Degree in Secretarial Studies or any related field
• Maintain a high level of confidentiality.
• Planning, organizing and analyzing.
• Manage an office and coordinate daily activities and/or schedule.
• Writing, reporting, presenting and communicating information.
• Communicate clearly and concisely in both written and oral form.
• Work harmoniously with individuals and groups of employees.
• Work independently and organize complex clerical tasks and administrative tasks quickly and accurately.
• Ability to be flexible and adaptable in a variety of situations.
• Excellent copy editing and proofreading skills.
• Accomplish work responsibilities with minimum supervision.
• Remain calm under trying circumstances and work with frequent interruptions.
• Maintain efficient office procedures and a system for keeping track of requested actions and reports.
• Type from rough draft and keyboard at an efficient rate of speed.
• Meet strict timelines and perform multiple tasks.
• Skill and knowledge in the operation, use and care of office equipment.
• Knowledge and proficiency in the use of technology (i.e. computers, word processing, database spreadsheet programs and power point).
• Knowledge and ability of record keeping methods, keyboarding and preparation of correspondence.
• Knowledge of alphanumeric filing systems, inventory control methods and methods commonly used in the training for acquiring clerical skills.