Supply Chain Manager Job at Action Against Hunger

Action Against Hunger is the world’s hunger specialist and leader in a global movement that aims to end life-threatening hunger for good within our lifetimes. For 40 years, the humanitarian and development organization has been on the front lines, treating and preventing hunger across nearly 50 countries. It served more than 21 million people in 2018 alone.

We are recruiting to fill the position below:

Job Position: Supply Chain Manager

Job Locations: Maiduguri, Potiskum - Borno and Yobe
Employment Type: Full Time

Key Responsibilities

• Implement ACF standards at departmental level and within the logistics base;
• Adhere to ACF procedures at every stage of the supply chain;
• Guarantee the performance of the supply chain (procurement, transport, storage) in its area in terms of cost, quality and time;
• Advise, inform and alert requesters on the processing of their requests;
• Ensure the safety of the working and living environment;
• Implementing ACF standards in the various departments and within the base logistics;
• Manage the execution of the construction, rehabilitation and maintenance of buildings necessary for the operation of the base and the living environment;
• Ensure the supply of water and energy to all structures required for the operation of the base and the living environment;
• Ensure the planning of the movements of the base's vehicles (owned or rented);
• Knowledge of the market and suppliers in its area of intervention;
• Elaborate the procurement plans by project for the different programmes of the base in consultation with the Programme Manager;
• Supervise stock management;
• Support Programme Managers in the evaluation of their needs;
• Communicate with base staff on planned maintenance and related malfunctions;
• Coordinate with the Logistics Head of the Department the strategic choices of equipment allocation on the mission;
• Ensure the safety of the equipment and the users;
• Provide training and assistance to users on this equipment;
• Implement the safety rules related to logistics on the base and monitor their proper application;
• Participate in capacity building of partners according to identified needs;
• Organise the logistics department's work at the base;
• Delegate activities and control their proper execution;
• Manage the recruitment of staff for the logistics department;
• Maintain an effective network with local actors, collect and analyse information and share it with the Field Coordinator;
• Brief and train new expatriates and national staff on the security/safety rules of the base;
• Analyse risks on logistical aspects and make recommendations on the selection of partners;
• Monitor compliance with ACF and partner commitments on logistical aspects;
• Contribute to the development of the training plan;
• Produce a complete monthly logistics report;
• Monitor logistics indicators and analyse them;
• Link Project Procurement Plans and procurement lines to avoid market splits;
• Anticipate the procedures to be followed according to the specific procedures of ACF Kit Log and the donors;
• Participate in the identification of framework agreements to be produced at base level to facilitate procurement and responsiveness;
• Maintain proper relationships with the current suppliers ACF deals with;
• Ensure that ACF policies (Gender and Safeguarding, etc.) are well understood by suppliers ;
• Participate in investigations in the event of a fraud alert or non-compliance with ACF policies by a supplier and propose corrective measures;
• Ensure that requests are processed by prioritising them according to needs and deadlines;
• Anticipate financial needs through cash flow forecasts;
• Regularly check storage conditions (regular cleaning, organisation, ventilation and temperature control monitored and respected);
• Ensure that all documents correspond (physical inventory, stack sheets, stock sheets, stock report);
• Be the LINK focal point with the capital;
• Inform the LINK focal person in coordination about concerns related to the information system;
• Provide adequate training to all new users (applicants, logistics users, etc.);
• Support users when they encounter unusual situations with the software on how to solve them;
• Manage LINK data (delivery locations, local markets, local suppliers, taxes...);
• Ensure that all supply documentation (procurement records, storage, transport) is scanned and archived;
• electronically on LINK and in hard copy in the archive room;
• Liaise with base logisticians to send all paper procurement files to the capital for archiving;
• Regularly supervise the scanning of documentation and its correct archiving on the server/LINK.

Position Requirements

• Bachelor Degree in Business Administration OR Logistics OR Purchasing and Supply;
• Certification in Supply or Logistics desirable (CIPS, CILT, etc);
• Master degree in Business Administration OR Logistics OR Purchasing and Supply added advantage;
• Min 3 years’ extensive experience in Logistics and Supply Chain Management, preferably in humanitarian or development work;
• High level of Integrity and transparency;
• Capacity to conduct trainings and team management;
• Computer literacy including all Microsoft Office programs (Word, Excel, Power point);
• Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently;
• Capacity for analysis, synthesis and reporting of large amounts of information;
• Excellent people management skills combined with the ability and desire to further develop staff capacity;
• Possess strong analytical, communication, interpersonal and negotiation skills;
• Effective multi-tasking skills with ability to coordinate and handle pressure/ stress well;
• Flexible, able to live and work in a stressful and insecure environment;
• Previous experience working for NGOs an asset, particularly international;
• Fluent in basic IT and networking technology.