Virtual Assistant Job at Inspire Her Afrika

Inspire Her Afrika is a non-profit organization committed to raising the next generation of female African leaders by delivering a comprehensive mentorship program designed to provide personalized guidance and support to African women who are seeking to improve their skills, knowledge, and career prospects. Our vision is to be the catalyst for transformative change, we are dedicated to providing thorough mentorship and creating a safe community for African women. Our mission is to equip African women with tools to passionately pursue their dreams, cultivate their skills, and emerge as influential leaders in their respective fields. We aspire to be the foremost mentorship group for African women and to set the standard for empowering African women on their journey to success.

We are recruiting to fill the position below:

Job Position: Virtual Assistant
Job Location: Nigeria
Employment Type: Volunteer

Job Summary

• We are seeking a highly organized, proactive, and detail-oriented Virtual Assistant to support our day-to-day operations.
• The ideal candidate will provide administrative and organizational support to the team, ensuring smooth execution of tasks, projects, and communication.

Responsibilities

• Email Management: This includes responding to emails and overall inquiries from internal and external individuals, directing emails to the relevant departments, following up, and sending acknowledgments.
• External Liaison: Identifying and interacting with potential external partnership organizations and stakeholders to foster collaborative relationships. This includes engaging guest speakers for mastery sessions.
• Event Planning: This involves creating event agendas, registration forms, feedback forms, and engaging quizzes, scheduling events on Google Calendar, and sending invitations to participants.
• Birthday Calendar Management: This involves scheduling Birthdays of mentees, mentors and team members/volunteers on google calendar.
• Internal Liaison: This involves communication with mentees and mentors on a wide range of occasions. Including, communicating rejection, acceptance into, or withdrawal from the mentorship program, mentee-mentor pairing, reminders on task completion, etc.
• Record Keeping: maintaining records of program activities, mentee-mentor task completion/submission progress, attendance, and communication.
• Documentation: Ensuring that program documentation is accurate and up-to-date.
• Mentoring Log Administration: Ensure that weekly mentoring logs are shared with mentees and mentors. Followup to ensure the logs are completed.
• Assessment Grading Facilitation: This includes distributing assigned assessments to evaluators/assessors for grading and collating the graded assessments.
• Others: Collation and update of contact list for newsletters/campaigns

Qualifications

• Proven experience as a Virtual Assistant, Administrative Assistant, or similar role.
• Strong organizational and time management skills.
• Proficiency with tools like Google Workspace (Docs, Sheets, Calendar), Zoom, and project management tools (eg, Trello, Asana).
• Excellent verbal and written communication skills.
• Ability to work independently, meet deadlines, and manage multiple tasks.