Admin Manager

Mines Advisory Group (MAG) saves lives and builds futures by working with others to reclaim land contaminated with the debris of conflict, to reduce the daily risk of death or injury for civilians, and to create safe and secure conditions for development. MAG shared the 1997 Nobel Peace Prize as a founding member of the International Campaign to Ban Landmines for our work to ban landmines. Our vision is a safe and secure future for men, women and children affected by armed violence and conflict.

We are recruiting to fill the position below:

Job Title: Admin Manager

Location: Abuja

Overview of Role

• The Admin manager will be responsible for providing general management support to the MAG Maiduguri team.
• This will include logistics, finance, procurement, HR and general administration support

Responsibilities
Logistics:

• Support the Base Manager with procurement by completing administrative duties as directed including identifying suppliers, collecting goods dispatching goods and organising transportation where required
• Obtain quotes from local suppliers in an efficient and timely manner, adhering to MAG procurement policies
• Ensure that logistics procedures are followed at all times including programme and HQ guidelines, including collecting quotations, preparing Purchase Request Forms and Local Purchase Orders.
• Maintain logistics records and file paperwork including purchase orders, waybills, receipts etc
• Purchase and control the storage and issues of office supplies
• Organise equipment as and when required

Finance:

• Review payment requests and submit for authorisation
• Prepare cash payments and routine payments upon instruction
• File financial paperwork including timesheets, purchase orders, etc
• Maintain cash balance in the safe including daily cash count and ensuring sufficient cash is available
• Prepare bank reconciliation for all MAG accounts
• Monitor any advances given
• Collate and conduct all data processing, including data entry, preparing MAG’s payroll, producing payslips, reports etc.
• Ensure MAG complies with all statutory payments requirements and deductions
• Issue staff salary payments

Human Resources:

• Complete data entry for payroll on a monthly basis
• Ensure all paperwork is filed on personnel files and all HR records and systems are kept up to date
• Support recruitment administration such as posting advertisements, logging applications, coordinating interview arrangements and assisting with the new starter processes
• Draft any employee correspondence required such as new starter documentation, contractual changes etc
• Accurately collate any other information as required to assist with payroll preparation

General Administration:

• Providing general administrative support to the Base Manager as required including preparing written documentation as requested, arranging minutes, filing etc.

Essential Requirements

• Previous experience in an administration role, ideally in a support services role for another NGO
• Previous experience of procurement including identifying suppliers, conducting market surveys etc
• Previous experience completing logistics paperwork and record keeping
• Excellent administrative skills including ability to use MS Word and Excel
• Fluency in English, Hausa and Kanuri.

How to Apply
Interested and qualified candidates should send their applications in English with their CV's and cover letter in the same document to email
Note

• Please ensure the title of the position you are applying for is in the name of the title of the email and on the title of the application document.
• Applications which do not adhere to these instructions will not be reviewed.