Admin Officer Job at Gender Equality, Peace and Development Centre

Gender Equality, Peace and Development Centre (GEPaDC) is a not-for-profit, non-political, non-religious and Women-led organization with the vision of“a society where women and men, girls and boys realize their full potential and participate in every sphere on an equal basis and where the rights of everyone irrespective of sex are recognized and respected” and the mission of “Promoting gender equality, peace and sustainable development and empowering women & girls”.

We are recruiting to fill the position below:

Job Position: Admin Officer

Job Location: Maiduguri, Borno
Employment Type: Contract

Job Description

• Prepare regular reports on expenses and office budgets.
• Organize a filing system for important and confidential project documents.
• Distribute and store correspondence (e.g. letters, emails and packages).
• Prepare weekly reports and presentations as assigned.
• Handle employee travel itineraries including engaging with approved vendors to provide flight tickets, hotel accommodation, vendor relationships, and contract administration.
• Keep project staff abreast of GEPaDC policies and SOPs as needed.
• Remind project staff of the project calendars and appointments.
• Book meeting/activity venues as required
• Organize a filing system for important and confidential project documents.
• Meeting and call room scheduling and management.
• Responsible for logistics arrangements for all events and meetings (providing refreshments for all events and meetings).
• Ensuring that car vendors provide proper vehicle maintenance and motor vehicle insurance.
• Work with Finance Officer to monitor work plan implementation and budget
• Work closely with the procurement officer on office supplies, stocks and office furnishing and is part of the project procurement committee.
• Proven work experience as an Administrative Officer, Administrator, or similar role
• Solid knowledge of office procedures.
• Ensure compliance with Quality Management System / Occupational Health & Safety requirements including objectives and applicable regulations relating to assigned jobs.
• Organizes and facilitates meetings, conferences, and other special events; coordinates and attends committee meetings, and participates in committee discussions, as appropriate.
• Proficiency in office management tools like MS Office (MS Excel and MS Word, Google Workspace).
• Strong organisational skills with a problem-solving attitude.
• Excellent written and verbal communication skills.
• Attention to detail
• Must be able to work with little supervision.
• Report directly to the Program Manager.

Requirements

• Candidates should possess a Bachelor's Degree qualification with at least 3 years of work experience.