Administrative Assistant Job at Buckler Ordnance Systems Limited

Buckler Ordnance Systems Limited is a Nigerian defense solutions provider with strong expertise in manufacturing civilian armored vehicles, design, and prototyping of military vehicles and ordnance equipment.

We are recruiting to fill the position below:

Job Position: Administrative Assistant

Job Location: Lekki, Lagos
Employment Type: Full-time

Key Responsibilities

• Ensure that the cleaners and security guards do their jobs in a timely manner.
• Provide support to other departments to ensure smooth office operation.
• Answer and calls to the respective staff in a friendly way.
• Answers incoming enquiries by phone and email with a friendly tone and a right attitude.
• Issue visitors' pass and signs in guests into the office.
• Maintain system for recording the use of expenses and petty cash.
• Direct visitors to the appropriate destination i.e. Meeting / board room or a particular office room.
• Coordinate and schedule travel meetings and appointments for senior officials.
• Monitor the wearing of the buckler ordnance systems limited badge by the employees.
• Ensure regular cleaning of the office by the cleaners and proper maintenance of the work environment.
• Take minutes of meetings.
• Maintain accurate and up-to-date staff contact lists.
• Ensure all office equipment are in good working order.
• Update fixed asset register.
• Organize stationery orders, office supplies and ensures there is sufficient stock without overstocking.
• Make necessary arrangements for the procurement of all office consumables.
• Generates list for all requirements and orders the needs after approval of the hra
• Follows up on orders to ensure timely delivery
• Reconciles monthly utility statements

Requirements

• OND / HND / Bachelor’s Degree in Business Administration.
• At least 1 year of experience in a similar role with proven organizational and administrative skills
• Exceptional communication and customer service skills
• Ability to handle confidential information
• Strong record keeping skills
• Ability to work independently in a goal-oriented manner.
• Ability to prioritize deliverables and meet deadlines.
• Meticulous with good attention to details.
• Exceptional people management skills
• Proficient use of Microsoft office
• Well-developed writing skills.
• Excellent time management skills and strong ability to multi-task
• Ability to prioritize, plan and organize the work in a dynamic environment
• Great attention to details and problem-solving skills
• Hands-on experience with office equipment.

Method of Application
Interested and qualified candidates should send their CV to: Hr@bucklerordnance.com using the Job position as the subject of the email.