Administrative Assistant Job at Suacasa Nigeria Limited

Suacasa is a property developer focused on building design-led properties. We build innovative and design-led schemes in a number of locations across Nigeria. We have continued to gain an outstanding reputation as one of Nigeria’s foremost developers specializing in luxury refurbishments.

We create contemporary, luxurious homes of exceptional design and specification. Our properties combine are a rich blend of creativity, intelligent design philosophy, exceptional attention to detail and eco-friendliness. As we work alongside leading consultants, interior designers and product suppliers, we enable the progression and development of meticulously thought-out schemes from the very start.

We are recruiting to fill the position below:

Job Position: Administrative Assistant
Job Location: Ikoyi, Lagos
Employment Type: Full-time

Job Summary

• We are seeking an experienced Administrative Assistant to join our team. 
• The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently. 
• The Administrative Assistant will serve as a vital support resource for our team, ensuring smooth office operations and enabling staff to focus on their core responsibilities.

Responsibilities

• Provide comprehensive administrative support to the team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit correspondence, reports, presentations, and other documents.
• Organize and maintain filing systems for both physical and electronic documents.
• Assist with basic bookkeeping tasks, including invoicing and expense tracking.
• Collaborate with team members to improve processes and enhance office efficiency.
• Assist in the coordination of special projects and events, including logistics and materials preparation.
• Act as the point of contact for internal and external communications, responding to inquiries and directing them appropriately.
• Maintain office supplies inventory by checking stock and ordering supplies as needed.
• Ensure compliance with company policies and procedures by keeping updated records and documentation.

Experience

• Minimum of 3-5 years of experience in an administrative support role or similar position.
• Previous experience in a busy office environment preferred.
• Experience with project management tools and office management software is a plus.

Education:

• Bachelor’s degree (BSc) in Business Administration, Management, or a related field is required.

Key Performance Indicators (KPIs)

• Timeliness of task completion (meeting deadlines for all assigned duties).
• Accuracy and quality of work (reducing errors in documentation).
• Efficiency in managing schedules and meeting arrangements (number of meetings scheduled without conflicts).
• Satisfaction level of team members and clients (measured through periodic surveys).
• Improvement in office workflow and processes based on innovation suggestions (number of implemented suggestions per quarter).

Competencies:

• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Ability to prioritize tasks and manage multiple duties in a fast-paced environment.
• Strong attention to detail and problem-solving skills.
• Professional demeanor with the ability to maintain confidentiality.

Method of Application
Interested and qualified candidates should send their resume along with a cover letter detailing your relevant experience and qualifications to: sochima@suacasang.com using the Job Position as the subject of the mail.