Administrative Executive Job at Pivota Foods Limited

Pivota Foods Limited is currently recruiting suitably qualified candidates to fill the position below:

Job Position: Administrative Executive

Job Location: Rivers

Job Description / Responsibilities

• To ensure that fresh ingredients and supplies are available when daily production starts in the early morning hours.
• To establish a professional brand, consistent image and stellar reputations for the Company with the customers.
• He is responsible for solving any sort of complaints that may arise in the course of business operations.
• Maintain schedules and deadlines.
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Allocate responsibilities to new employees and create office space for them.
• Ensures smooth and adequate flow of information within the organization to facilitate other business operations.
• Monitor costs and expenses to assist in Budget preparation.
• Monitor inventory of office supplies and the purchasing of new materials paying full attention to budgetary constraints.
• Oversee facilities management, maintenance activities and trade persons.
• Organize and supervise other office activities (recycling, renovations, event planning, etc.).
• Ensure operations adhere to policies and regulations.
• Liaise with vendors and suppliers on behalf of the Company.
• Recruitment of workers into suited vacant positions.
• Handles welfare of employees in an organization.
• Organize training for both new and old employees
• Conducts induction and on-boarding for newly employed workers; preparing job descriptions for them as well as enlightening them on the work processes and ethics of the Company.
• Acting as a first point of contact: dealing with correspondence and phone calls.
• Managing diaries and organizing meetings and appointments, often controlling access to the Director/Chief Executive Officer.
• Ensure discipline of workers through surcharges, queries and fines.
• Organizing events and conferences.
• Reminding the Director/Chief Executive Officer of important tasks and deadlines.
• Typing, compiling and preparing reports, presentations and correspondences.
• Managing databases and filing systems for proper recording, documentation and safe keeping of files and records.
• Implementing and maintaining procedures/administrative systems to make work easier.
• Liaising with staff, suppliers and clients for smooth operation of processes and sterling service delivery.
• Collating and filing expenses incurred in the operation of business.

Requirements

• B.Sc or HND certificate in any Management or Social Sciences discipline with a minimum of 2.2 or Lower credit.
• Applicant must be computer literate and have the ability to multi-task.
• Applicant must possess good communication and negotiation skills.
• Applicant must possess outstanding organizational skills and must be able to work efficiently under pressure
• Applicant must be able to work with minimum or no supervision
• Applicant must possess atleast 2 years experience in relevant field.

How to Apply
Interested and qualified candidates should send their CV and Cover Letter to: pivotafoods@gmail.com using the heading ": Application for the Position of Admin Assistant".