Administrative Officer Job at Dorcas Oke Hope Alive Initiative

Dorcas Oke Hope Alive Initiative  - We are a faith-based NGO in Nigeria, working in the field of health and development working to improve the plight of African women, children and youths.

We are recruiting to fill the position below:

Job Position: Administrative Officer
Job Location: Oyo

Experience and Skills

• Minimum of five (5) years of relevant work experience.
• Master's Degree in Business Administration or relevant field.
• Highly dependable and trustworthy and able to manage conflicting priorities and deadlines
• Individuals who are self-motivated and do things before being asked by others or forced to by events
• Professional and courteous communication
• Strong attention to detail, prioritization, and organizational skills organizational skills
• Excellent computer literacy in a variety of Microsoft office and web-based programs
• Previous experience working on internationally funded projects strongly preferred

Description of Responsibilities

• Oversee human resources management in compliance with local laws and practices.
• Support project recruitment, hiring and personnel management with DOHAL policies, Donor policies, and Nigerian laws.
• Prepare, maintain and ensure the security of all employee files.
• Manage the tracking of employee leave balances, performance review calendars and recall/contact rosters.
• Manage issuance of local labor benefits approved by the project, under the supervision of the Executive Director
• Support all project procurement requirements, including the selection of and negotiation with vendors and the management of subcontractors on projects
• Ensure all procurements are conducted in compliance with DOHAL procurement, HR and finance policies and regulations.
• Maintain and regularly update assets and products inventory list to ensure all property is tagged, well-maintained, accounted for and properly serialized.
• Review and verify Purchase Request Forms (PRFs) and Purchase Orders (POs), ensuring purchases are allocable, adequate funding is available, expenses are authorized, supporting documentation is captured and recorded, expense totals are accurately recorded, and all payments are controlled/recorded.
• Use administrative and organizational skills to provide general administrative support to management and Technical working group
• Ensure smooth travel planning, calendar coordination, complex meeting planning and other administrative business processes.
• Manage calendars, co-ordinate meetings and Maintain regular business reports or updates
• Interact with internal and external customers
• In conjunction with the finance officer, process expense reports and invoices
• Manage supplies and other indirect purchases
• Share information with admin assistants

How to Apply
Interested and qualified candidates should send their Applications to: dorcasokehopealiveinitiative@gmail.com Indicate the position applied for in your Application & email title.