Administrative Officer Job at inCorporate HR (ICHR)

We are recruiting to fill the position below:

Job Position: Administrative Officer
Job Location: Port Harcourt, Rivers
Employment Type: Full-time
Department: Administrative
Directly Reports to: HR Director
Indirectly Reports to: Operations Manager
Supervises: Admin Assistants/Cleaners/Security Personnel

Job Summary

• In addition to Administrative responsibilities, The Admin Officer provides a complex diversity of general secretarial and administrative support for the Human Resource Director & key Management of I-CHR! and may in addition be required to support other key executives of the Company. He/she is required to exercise independent judgment and discretion in completing assignments.
• The Administrative Officer sorts through incoming mail and directs these to the appropriate Departments and personnel for necessary actions. Routinely, he/she is able to independently compose simple business correspondence using word processing or spreadsheet software and prepares basic reports as may be necessary to provide information and communicate key decisions to key personnel.
• The Admin Officer schedules and coordinates various business meetings and appointments, arranges travel, and screens and directs/routes incoming calls and visitors to the HRD’s Office. He/she also sets up and maintains filing and other record management systems, and may transcribe dictation whenever required.

Specific Duties & Responsibilities
Operational:

• Requirements and routine matters for the HRD’s attention.
• Manages the HRD’s daily itinerary and diary.
• Keeps an up-to-date and accurate diary and schedule of important Group/Company activities and events; updates the HRD on changes as may be required; also keeps track of schedules of other key Executives in I-CHR!.
• Renewal of official documents.
• Makes necessary travel arrangements for the HRD and other Company Executives and liaises with the Procurement and services function and/or appointed Travel Agents and Airlines as appropriate.
• Processes incoming and outgoing mail; handles photocopying, faxing etc.
• Maintains an effective document and filing management system for the HRD’s Office.
• Processes purchase orders and expense claim forms for the HRD’s Office and for other Company Executives as may be directed.
• Compiles basic Secretarial and Administrative reports.
• Schedules and coordinates important meetings/events.
• Deals with telephone inquiries as appropriate on behalf of the HRD, and I-CHR
• Purchasing of Office Stationeries & consumables.
• Office management and supervision of work environment to ensure optimum performance of all facilities and equipment at all times.
• Arranging for field staff motivation, recognition of outstanding workers and end-of-year appreciation of clients & field staff.
• Supervises/monitors and evaluates the performance of office support personnel (e.g. Office Assistants, HRD’s Driver and other drivers).
• Performs other assigned duties as delegated from time to time.

Organisational Relationships

• Directly Reports to: HR Director
• Indirectly Reports to: Operations Manager
• Supervises: Admin Assistants/Cleaners/Security Personnel

Key Performance Indicators:

• Adequacy of secretarial and administrative support provided to the HRD and key personnel
• Level of professionalism displayed and quality of image portrayed of the HRD’s Office and I-CHR!
• Quality of business documents and reports prepared
• Effectiveness in managing the HRD’s daily itinerary
• Effectiveness of filing and document management systems
• General satisfaction of his/her line managers/supervisors

Qualifications & Experience

• Good First Degree from a reputable tertiary institution
• 1 - 2 years of secretarial and/or administrative experience within a reputable corporate establishment

Knowledge & Skills Required:

• Secretarial
• Organization & Administration
• Interpersonal Relations
• Self-starter
• Integrity
• Office Automation (Word, Excel, PowerPoint; other applications)
• Oral & Written Communication
• Time Management
• Reporting
• Able to work with minimal supervision
• Political Savvy.

Salary
N50,000 - N70,000 monthly.

Method of Application
Interested and qualified candidates should send their CV to: recruitme@ichrgroup.com using the Job Position as the subject of the email.