Administrative Officer Job at MML Consulting Limited
MML Consulting Limited - Our client in the Oil and Gas industry is recruiting to fill the position below:
Job Position: Administrative Officer
Job Locations: Lagos & Rivers
Work Mode: Hybrid
Job Summary
- The Administrative Officer is responsible for overseeing the daily operations of the office, ensuring a smooth and efficient workflow within the organization.
- This role includes managing office supplies, organizing meetings, and providing general administrative support to various departments.
- The ideal candidate is highly organized, proactive, and has excellent interpersonal and communication skills.
Key Responsibilities
Office Management:
- Oversee office layout and equipment, ensuring a clean, organized, and efficient workspace.
- Monitor and manage office supplies, and handle purchasing and inventory to meet organizational needs.
- Coordinate with external vendors for office maintenance and repairs as needed
Administrative Support:
- Schedule meetings, coordinate calendars, and manage appointments for executives and staff as required.
- Prepare, organize, and distribute meeting materials, agendas, and minutes.
- Handle correspondence, phone calls, and inquiries, ensuring prompt and professional responses.
Records and Documentation:
- Maintain and update office records, including personnel files, financial records, and office documentation.
- Ensure proper documentation and archiving of company policies, procedures, and contracts.
- Support HR and finance teams in managing payroll, attendance records, and other employee-related documentation.
Event and Travel Coordination:
- Plan and coordinate logistics for internal events, training sessions, and conferences.
- Organize travel arrangements for employees, including flights, accommodation, and transportation.
Policy Implementation:
- Assist in the development and implementation of administrative policies and procedures to enhance operational efficiency.
- Ensure all employees adhere to organizational policies and procedures.
Budget Management:
- Assist in preparing and monitoring the office budget, managing expenses to ensure they remain within limits.
- Track and reconcile petty cash and expenses, preparing reports as needed.
Requirements
- Education: Bachelor’s degree in Social Sciences or related field; A Master’s degree is preferred.
- Experience: Minimum of 7 years preferably within the Oil and Gas industry or another highly regulated sector.
Skills & Competencies:
- Organizational Skills: Ability to prioritize tasks, manage multiple responsibilities, and maintain a structured environment.
- Communication Skills: Strong verbal and written communication abilities to interact effectively with team members, management, and clients.
- Attention to Detail: High level of accuracy and attention to detail in all tasks and documentation.
- Problem Solving: Ability to handle unexpected challenges with a resourceful, solution-oriented approach.
- Team Collaboration: Works well in a team environment and assists colleagues in achieving organizational goals.
Salary
Competitive (Oil & Gas Industry)
Method of Application
Interested candidates and qualified candidates should send their Resumes and detailed cover letters outlining their experience and suitability for this role to: recruitment@mml.com.ng using the Job Position as the subject of the mail.
Note: Only shortlisted candidates will be contacted.
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