Administrative Vacancy at Shoregate Hotels

Shoregate Hotels - A reputable hotel in Nigeria, requires the services of the position below:

Job Title: Office Staff

Location: Nigeria

Job Summary

• Responsible for handling correspondences between the hotel and clients.
• Handle any other assignments/instructions from MD, GM or Accountant.

Duties and Responsibilities

• Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders and address complaints.
• Answer telephones, direct calls and take messages.
• Compile, copy, sort, and file records of office activities, business transactions, and other activities.
• Complete and mail bills, contracts, policies, invoices, or checks.
• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
• Compute, record, and proofread data and other information, such as records or reports.
• Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
• Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail.
• Review files, records, and other documents to obtain information to respond to requests.
• Deliver messages and run errands.
• Inventory and order materials, supplies, and services.
• Complete work schedules, manage calendars and arrange appointments.
• Process and prepare documents, such as business or government forms and expense reports.
• Type, format, proofread and edit correspondence and other documents using computers.
• Prepare meeting agendas, attend meetings, and record and transcribe minutes.
• Troubleshoot problems involving office equipment, such as computer hardware and software.

Requirements

• Computer literacy is key.
• Good grasp of different computer programs is an advantage
• Good command of oral and written English.
• Must not be more than 30 years
• Minimum work experience of 2 years.