Bently Nevada & Control Solutions Sales Team Leader at Baker Hughes Nigeria

AIDS Healthcare Foundation (AHF), the largest global AIDS organization, currently provides medical care and/or services to more than 350,000 individuals in 36 countries worldwide in the US, Africa, Latin America/Caribbean, the Asia/Pacific Region and Eastern Europe.

We are recruiting to fill the position below:

Job Position: Administration Officer
Req No: 2017-6484
Job Location: Nigeria
Category: Administrative/Clerical
Type: Regular Full-Time

Essential Duties & Responsibilities


  • Supports planning, development and implementation of the program.
  • Supports implementation and adherence to the financial and operating policies and procedures.
  • Supports procurement and supply chain management of goods and supplies to supported health facilities and the program as a whole.
  • Supervises appropriate utilization of program vehicles; responsible for scheduling of program vehicles to field activities
  • Participates in the General staff meetings and other various meetings as assigned.
  • Prepares monthly petty cash, and reimbursement reports for AHF finance department / local accountancy firm;
  • Provides administrative support to the County program:
  • Prepares monthly credit card, petty cash, and reimbursement reports for AHF finance department / local accountancy firm;
  • Maintains and manages meeting calendar;
  • Maintains and updates contacts database.
  • Answers incoming phone-calls; oversee office voicemail;
  • Collects and distributes incoming mail / arrange courier services when needed;
  • Oversees office supply inventory; orders as needed;
  • Develops and maintains filing system (mainly digital and also hardcopy when strictly needed);
  • Monitors vendor invoices & accounts payable;
  • Assist with visa applications (getting invitation letters);
  • Check the email account on a daily basis, and forward information requests to the appropriate people;
  • Communicate with accountancy firm on payment of invoices and on reimbursement of expense reports;
  • Send original invoices, receipts and expense reports to the accountancy firm;
  • Makes external hard disk backups of all updated files.
  • Coordinates standing and ad-hoc teleconferences and meetings; send reminders, maintains and distributes meeting minutes and action-item grids;
  • Writes minutes for each one of the AHF teleconference meetings;
  • Provides administrative and logistical support for AHF’s Nigeria;
  • Review and update the operations manager on all WIP in the states.
  • Prequalify some cooperate vendors for procurement.
  • Coordinates standing and ad-hoc teleconferences and meetings; send reminders, maintains and distributes meeting minutes and action-item grids;
  • Writes minutes for each one of the AHF Nigeria meetings;
  • Any other duties as may be assign by the supervisor.