Company Secretary, Enugu

Duties and Responsibilities

• Liaising with the Chairman to plan meetings
• Receiving agenda items from committee members
• Circulating agendas and reports
• Checking quorum is present at meetings
• Ensuring elections are in line with stipulated procedures
• Ensuring organization’s activities are in line with its objects
• Ensuring charity and company law requirements are met (where relevant, unless there is a separate company secretary)
• Responding to all committee correspondence
• filing all committee correspondence received and copies of replies sent
• keeping a record of any of the organization’s publications (e.g. leaflets or newsletters) and
• Reporting the activities of the organization and future programmes to members, the press and the public (unless there is an Information or Publicity Officer).
• Preparing a report of the organization’s activities for the year, for the Annual General Meeting. 
• Sitting on appraisal, recruitment and disciplinary panels, as required.
• Taking minutes (unless there is a minutes secretary)
• Circulating approved minutes
• Checking that agreed actions are carried out.
• Keeping up-to-date contact details (i.e. names, addresses and telephone numbers) for the management committee and (where relevant) ordinary members of the organization.
• Filing minutes and reports
• Compiling lists of names and addresses that are useful to the organisation, including those of appropriate officials or officers of voluntary organizations.
• Keeping a record of the organization’s activities
• Keeping a diary of future activities
• Acting as custodian of the organization’s governing documents 

Requirements

• Excellent written and verbal communication skills
• Integrity and professionalism
• Proficiency in MS Office
• Proven work experience as a secretary or administrative assistant
• Familiarity with office organization and optimization techniques
• High degree of multi-tasking and time management capability