Executive Assistant

Spectrum Forwarding & International Logistics Limited, have been practicing Logistics business since year 2004 and was incorporated and registered in Nigeria on the 29th December, 2009 with Corporate Affair Commission.

We are recruiting to fill the position below:

Job Position: Executive Assistant
Job Location: Lagos

Key Responsibilities

• To provide value added support during the day to day activities of our senior management, freeing up much valuable time to allow them to focus on the projects
• Primary telephone and email coverage for the management
• Screening calls; managing calendars; making travel, meeting and event arrangements.
• Maintain calendars arrange, coordinate and prioritize complex scheduling and logistics.
• Preparing documentation for meetings and conference calls, drafting letters and memos
• Complex diary management and organization of: internal and external meetings including client meetings, senior management functions and video/conference calls
• Arrange internal and external meetings.
• Compose and type agendas and correspondence for special events, board meetings, committee meetings and development activities.
• Regularly assist visiting international executives with scheduling, administration and on-the-ground logistics
• Managing inbox of Head and MDs: Screening emails, responding where appropriate
• Arranging regular global and complex travel itineraries - flights, hotels, cars etc.
• Completion of expense claims and invoice payments.
• Typing, filing, copying confidential documents
• Conduct online and off-line research as requested.
• Devise and employ fruitful sourcing strategies.
• Prepare expense reports.
• Maintain confidential information of the higher management.
• Performs administrative duties for executive management.
• Preparing reports and financial data; training and supervising other support staff; and customer relations.
• Examine and re-evaluate existing contracts/Projects.
• Frequent personal administration and ad-hoc secretarial requests as assigned

Qualifications/Requirements

• Higher Certificate/Bachelor's Degree in Administration or other relevant field
• Ideally, an experienced Personal Assistant from a financial institution preffered
• 1-3 years of PA experience for a senior manager as a minimum
• Excellent technical knowledge of Microsoft Office applications
• Must possess competent customer service skills
• Ability to handle sensitive and confidential information
• Multi-tasking
• Adaptability,team working style
• Communication; Building Relationships
• Decision Making & Judgment
• Integrity & Professionalism
• Technical Ability
• The ideal candidate must be flexible and have excellent organizational and planning skills