Executive Assistant Job at GE (NYSE:GE)

GE (NYSE:GE) drives the world forward by tackling its biggest challenges. By combining world-class engineering with software and analytics, GE helps the world work more efficiently, reliably, and safely. GE people are global, diverse and dedicated, operating with the highest integrity and passion to fulfill GE’s mission and deliver for our customers.

We are recruiting to fill the position below:

Job Position: Executive Assistant

Job ID: R3715414
Job Location: Victoria Island, Lagos
Category: Services Early Career

Roles and Responsibilities

• Act as first point of contact for those approaching the GE Executives, responding to and re-directing incoming enquiries as appropriate.
• Provide office management support as required
• Support executive staff in scheduling of calendars, managing diaries and events etc.
• Gather market intelligence and preparing reports
• Handle information requests and performing clerical functions such as preparing correspondence, arranging conference calls, and scheduling meetings.

Project Coordination:

• Planning, execution, and finalization of projects according to strict deadlines. This includes acquiring resources and coordinating the efforts of team members and third-party contractors in order to deliver projects according to plan.
• Facilities Management and Commercial Events Coordination.

VIP Region Travel Coordination:

• Manage protocol and coordinate the region itinerary for visiting GE Officers, Senior Executives and VIPs to SSA region
• Liaise with relevant global executive assistants, security, corporate travel and GE staff
• Ensure compliance with GE guidelines on government protocols

Qualifications / Requirements

• A University Degree in Management, Business Administration or Social Sciences
• Minimum of 5 years of relevant experience, with at least 3 years in supporting Executives
• 3+ years with GE or similar multinational supporting Officers and Senior Executives international travel
• Proven experience in dealing at Senior Executives level within a multinational
• Outstanding presentation, attention to details, organizational and time management skills
• Strong problem-solving and analytical skills, clear thinker with a high degree of creativity and resourcefulness with experience working in developing markets
• Excellent knowledge of MS Office suite
• Excellent calendar management skills, travel management, including the coordination of complex executive meetings across multiple geographies
• Team player, inclusive and ability to build relationships
• Strong communication skills with the ability to interact with staff (at all levels) in a fast paced environment at a high level of professionalism and confidentiality
• Excellent project management skills, good business acumen and attitude in order to support Executive and team in high growth markets

Desired Characteristics:

• Prior work experience in Africa a strong plus. Must possess a valid permit to work in Nigeria
• Ability to prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Ability to work flexible working hours - Demonstrated ability to balance workload under short deadlines and changing priorities in a fast-paced environment
• Ability to consistently produce high quality work with an eye for detail and accuracy
• Ability to make independent decisions with minimal oversight … a self-starter and an ability to think ahead and plan for all scenarios.