Executive Assistant Job at IAL Nigeria Limited

IAL Nigeria Limited is an indigenous Multimodal International Logistics and Supply Chain Management Company with services covering International Freight Forwarding, International Removal & Relocation, Project Logistics in the Oil Industry, Power and Telecoms Sectors, Warehousing & Storage, Dangerous Goods Handling including Radioactive Sources & Explosives, Exhibition Logistics, and Road Haulage/Transportation with the Head Office located at 16,Burma Road, Apapa, Lagos and Branch Offices at Abuja, Ikeja, Port Harcourt, Bonny Island, Onne and Warri. The Company incorporated in July, 1978 and commenced operation in October of the same year.

We are recruiting to fill the position below:

Job Position: Executive Assistant

Job Location: Lagos
Job Type: Full time

Job Description

• As an Executive Assistant, you will play a pivotal role in ensuring smooth organization and support in the discharge of the chairman’s itinerary.
• This position offers a unique opportunity to be part of an exciting and growing industry while working with a team of professional competence.

Responsibilities

• Provide comprehensive administrative support to the executive team, including calendar management, email correspondence, and travel arrangements.
• Coordinate and schedule meetings, conferences, and appointments, both internally and with clients.
• Respond to inquiries, giving detailed information without any ambiguity.
• Prepare and edit documents, reports, and presentations with a high level of accuracy and attention to detail.
• Handle confidential information with utmost discretion and professionalism.
• Filing and retrieving corporate records, documents
• Conduct research and gather information to support decision-making and project management.
• Assist in organizing and planning travel itineraries and logistics for both the chairman and team members.
• Collating all departmental reports and sharing them with the chairman.
• Perform office duties that include ordering supplies and managing the records database.
• Liaise with internal departments and a few external partners to ensure efficient communication and collaboration.
• Take on ad-hoc tasks and projects as required to support the executive team and the company's goals.

Qualifications

• A First Degree in any Social Science discipline, Business Administration preferably
• Proven experience as a company secretary, an executive assistant or in a similar administrative role, with very similar duties
• Ability to maintain a high level of professionalism and confidentiality.
• Adaptability and a proactive attitude in a dynamic work environment.
• Ability to think on the feet and take initiative to improve efficiency.
• Strong written and verbal communication skills are a must.
• Excellent organizational and time management skills with the ability to prioritize tasks effectively.
• Proficiency in MS Word, Excel, PPT, and Outlook.
• Exceptional attention to detail and problem-solving abilities.

Method of Application
Interested and qualified candidates should send their CV to: recruitment@ialnigeria.com using the Job Position as the subject of the mail.