Executive Assistant Job at Union Maritime

Union Maritime is at the forefront of the maritime industry, offering our customers cutting-edge transportation and logistics solutions. We constantly push the boundaries of what is possible, leveraging the latest technologies and industry best practices to deliver unparalleled efficiency and reliability. Whether it's our innovative approach to cargo handling or our use of data analytics to optimise routes and logistics, we are dedicated to staying ahead of the curve. At Union Maritime, we don't just meet the needs of our customers; we anticipate them. Join us on the cutting edge of maritime innovation and experience the Union Maritime difference.

We are recruiting to fill the position below:

Job Position: Executive Assistant

Job Location: Apapa, Lagos

Description
Key Responsibilities will include:

• Providing administrative support to ensure efficient office operations.
• Providing general support to clients and other visitors.
• Organizing and maintaining the executive’s calendar, scheduling appointments, meetings and events.
• Prioritizing and managing conflicting schedules to ensure the executive’s time is used effectively.
• Preparing agendas, briefing documents and presentations for executive meetings.
• Attending meetings, taking detailed minutes, and ensuring the action items are tracked and completed.
• Coordinating logistics for meetings, including room set up and catering, in line with Global Administration procedures.
• Coordinating travel arrangements, including flights, accommodations and ground transport.
• Organising and administer travel visas if required.
• Working closely with executive and senior administrative assistants to handle requests and queries from senior Management.
• Working with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Providing polite and professional communication.
• Liaising between the executives and other departments, or stakeholders to ensure timely communications.
• Managing special projects as assigned, ensuring they are completed on time and within budget.

Requirements
Qualifications:

• 5 to 7 years of experience in similar role.
• Proven administrative or assistant experience.
• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to multitask and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficient in MS Office.