Executive Assistant Job at Venus Finance

Venus Finance is a financial company. We're creating financial systems that will empower dreams by helping clients access funds easily and creating risk-free yet profitable investment opportunities for the population.

We are recruiting to fill the position below:

Job Position: Executive Assistant

Job Location: Utako, Abuja (FCT)
Employment Type: Full-time

Job Description
Administrative Support:

• Provide day-to-day administrative support to the MD, including calendar management, filing, and document organization.
• Draft, format, and print relevant documents and correspondence.
• Screen and prioritize incoming communications, emails, and requests.

Meeting Coordination:

• Schedule and organize internal and external meetings, ensuring all logistics and documentation are in place.
• Prepare and distribute agendas, take accurate minutes, and track follow-ups.
• Coordinate board meetings, executive sessions, and strategic planning workshops.

Communication Management:

• Act as a liaison between the MD and internal/external stakeholders.
• Maintain professionalism in handling high-level business communications.
• Prepare memos, reports, and briefing notes for the MD.

Project Management:

• Support the MD in planning and tracking strategic projects.
• Monitor deadlines and ensure deliverables are met across departments.
• Maintain a dashboard or tracker for key ongoing initiatives.

Travel Coordination:

• Plan and book domestic and international travel arrangements for the MD.
• Prepare travel itineraries and ensure travel-related documents are in order.
• Handle logistics, accommodation, and meeting scheduling for trips.

Confidentiality and Discretion:

• Manage confidential files and records with strict discretion.
• Handle sensitive business information and company decisions professionally.
• Serve as a trusted advisor and gatekeeper to the MD and will also run personal errands for the MD.

Reports:

• Compile weekly, monthly, and quarterly reports for executive review.
• Prepare presentation slides and briefing documents.
• Analyze incoming information and summarize key insights for the MD.

Requirements

• Candidates should possess Bachelor's Degrees with 2 - 5 years of relevant work experience.

Salary
N150,000 - N250,000 Monthly.

Method of Application
Interested and qualified candidates should send their CV and a brief Cover Letter to: careers@venusfinance.com.ng using "Application for the role of Executive Assistant" as the subject of the mail.