Executive Assistant / Office Administrator Job at Alfred & Victoria Associates

Alfred & Victoria Associates is one of Nigeria’s leading ICT solution-based company. Our company offers a wide range of services which are in high demand of today’s emerging market. AVA has three major arms which have been streamlined to meet our customer's needs. The three major arms are: Consulting, Recruitment and Training.

We are recruiting to fill the position below:

Job Position: Executive  Assistant / Office Administrator
Job Location: Lagos
Employment Type: Full-time

Job Summary

• Personal Assistant (PA) works with senior staff to provide personalized secretarial and administrative support in a well-organized and timely manner.
• He/She support senior managers by offering administrative help such as monitoring a manager’s email, drafting communications on their behalf, planning and organising meetings and their travel.

Responsibilities

• Acting as a first point of contact, dealing with correspondence and phone calls
• Managing diaries and organising meetings and appointments, often controlling access to the manager/executive.
• Organising events and conferences
• Reminding the manager/executive of important tasks and deadlines
• Collating and filing expenses
• Reporting to senior management and performing secretarial and administrative duties.
• Typing, formatting, and editing reports, documents, and presentations.
• Typing, compiling and preparing reports, presentations and correspondence
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers and clients
• Entering data, maintaining databases, and keeping records.
• Liaising with internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence on behalf of senior management.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Observing best business practices and etiquette.

Requirements

• Discretion and trustworthiness
• 2-3 years of experience as an Administrative Secretary would be advantageous.
• Proficiency in appointments scheduling and call forwarding systems.
• Excellent written and verbal communication skills.
• Exceptional interpersonal skills
• Flexibility and adaptability
• Organisational skills and the ability to multitask
• The ability to be proactive and take the initiative
• Tact and diplomacy
• Must have a certificate in business administration or any other related courses
• Must be an experienced University graduate who very confident with public speaking and able to express ideas verbally and in writing.
• The candidates must have excellent computer skills.
• Ability to liaise internally and externally on administrative matters.
• Working knowledge of printers, copiers and scanners

Method of Application
Interested and qualified candidates should send their tailored CV to: recruitment@alfred-victoria.com using the Job Position as the subject of the mail.