Executive Assistant & Project Manager Job at Talenture Group

Talenture Group - Our client, one of the Hypermarket Retail companies in Nigeria, is recruiting to fill the position below:

Job Position: Executive Assistant & Project Manager

Job Location: Lagos
Employment Type: Full-time
Industry: Business Management

Job Description

• Our client seeking a highly motivated and experienced Executive Assistant and Project Manager to support their Project Management Office.
• The successful candidate will be responsible for coordinating and managing multiple projects simultaneously, providing administrative support, and ensuring the smooth running of the office.

Key Responsibilities

• Assist the Project Management Officer in planning and coordinating projects, including creating project plans, timelines, and budgets.
• Prepare and distribute project status reports to the Project Management Officer and other stakeholders.
• Manage project documentation, including maintaining project files, tracking documents, and archiving completed projects.
• Assist with financial management of projects, including tracking expenses and creating invoices.
• Monitor project progress and ensure that deadlines are met.
• Communicate with project stakeholders, including clients, team members, and vendors, to ensure that project goals are understood and met.
• Provide administrative support to the Project Management Officer, including managing calendars, scheduling meetings, and organizing travel arrangements.
• Perform other administrative duties, such as answering phones, responding to emails, and filing documents.
• Document meeting notes and follow up with project participants

Requirements

• Bachelor's Degree in Business Administration, Project Management, or a related field.
• 3+ years of experience in project management and/or executive assistance.
• Strong organizational and time management skills, with the ability to prioritize and manage multiple projects simultaneously.
• Proficient with other project management tools such as Asana, task management tools, or Trello.
• Knowledge of financial management principles, such as budgeting and forecasting.
• Excellent communication and interpersonal skills, with the ability to work effectively with diverse teams and stakeholders.
• Proficiency in Microsoft Project for creating project plans and tracking progress.
• Proficiency in Microsoft Office suite, and must include Excel, Word, and PowerPoint.
• Ability to maintain confidentiality and handle sensitive information.