Executive Assistant Recruitment at Bookminders Nigeria

Bookminders Nigeria limited is a globally recognised financial broker that provides trading technology across multiple assets and contracts for difference to client around the world.

We are recruiting to fill the position below:

Job Position: Executive Assistant

Job Location: Lagos
Employment Type: Full-time

Job Brief

• We are looking for a new executive assistant to support our executive team. You will manage mostly business-related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

Responsibilities

• Preparing financial statements, reports, memos, invoices letters, and other documents
• Using various software, including word processing, spreadsheets, databases, and presentation software
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Making travel arrangements for executives
• Answering phones and routing calls to the correct person or taking messages
• Filing and retrieving corporate records, documents, and reports
• Managing information flow in a timely and accurate manner
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives
• Helping prepare for meetings
• Accurately recording minutes from meetings
• Greeting visitors and deciding if they should be able to meet with executives
• Performing office duties that include ordering supplies and managing a records database
• Opening, sorting, and distributing incoming emails, and other correspondence.
• Provide general administrative support

Requirements

• Proven experience as an executive assistant or other relevant administrative support experience.
• Must have 2 -3 years of work experience.
• In-depth understanding of the entire MS Office suite.
• First Degree in Humanities and any related study.
• Ability to organize a daily workload by priorities.
• Must be able to meet deadlines in a fast-paced quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills.

Method of Application
Interested and qualified candidates should send their Resume to: bookmindersng@gmail.com using the Job position as the subject of the mail.