Executive Assistant to the Chief Operating Officer (COO) Job at Fatgbems Petroleum Company Limited

Fatgbems Petroleum Company Limited is a member of Fatgbems Group, incorporated as an independent petroleum marketing company under the late founder, Alhaji Fatai Gbemisola in November 1994. The company started the Retail Station services operation with a fuel service Station in Ejigbo, Lagos in 2006. The multi-million petroleum marketing business expanded rapidly with the establishment of several other service Stations in other parts of South-Western States. We own and operate a very big tank farm that can store millions of refined Petroleum Products.

We are recruiting to fill the position below:

Job Position: Executive Assistant to the Chief Operating Officer (COO)

Job Location: Lagos
Department: Executive Office
Reports to: Chief Operating Officer

Job Summary

• The Executive Assistant to the COO will provide high-level administrative, legal, and strategic support to the Chief Operating Officer, ensuring effective coordination of operations, legal compliance, and seamless execution of executive responsibilities. 
• The ideal candidate must be a qualified legal practitioner with a strong grasp of corporate governance, contract management, and regulatory affairs, and should possess the discretion and efficiency required to work in a fast-paced executive environment.

Key Responsibilities
Executive & Administrative Support:

• Manage the COO’s calendar, schedule appointments, prepare agendas, and coordinate meetings and travel.
• Draft, review, and manage correspondence, reports, internal memos, and presentations on behalf of the COO.
• Attend meetings with or on behalf of the COO and prepare detailed minutes, action points, and follow-ups.

Legal & Compliance Support:

• Review and draft contracts, NDAs, MoUs, and other legal documents for the COO’s office.
• Ensure legal compliance and assist in monitoring adherence to corporate governance standards.
• Liaise with external legal counsel on matters as directed by the COO.

Project & Operational Coordination:

• Support the COO in monitoring key strategic and operational projects.
• Coordinate cross-functional communication between the COO’s office and other departments.
• Track KPIs, project deadlines, and deliverables related to COO-led initiatives.

Confidentiality & Relationship Management:

• Handle sensitive and confidential information with discretion and integrity.
• Serve as a liaison between the COO and senior executives, clients, partners, regulators, and other stakeholders.

Requirements
Educational Qualification:

• Bachelor’s Degree in Law (LL.B) from a recognized institution.
• BL (Barrister-at-Law) qualification from the Nigerian Law School or equivalent (mandatory).
• Additional certifications (e.g., MBA, PMP) are an advantage.

Experience:

• Minimum of 3–5 years of experience in a similar executive support role, preferably supporting C-suite executives.
• Legal practice experience, especially in corporate law, regulatory compliance, or commercial law.

Skills & Competencies:

• Excellent organizational and multitasking skills.
• Strong legal drafting, proofreading, and document review ability.
• High level of discretion and professionalism.
• Strong communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and document management tools.

Key Attributes:

• Integrity and confidentiality
• Strategic mindset
• Attention to detail
• Proactive and self-driven
• Excellent judgment and decision-making

Working Conditions:

• Office-based with occasional travel to company branches or project sites.
• May require extended hours to meet deadlines or during strategy meetings or periods.

Method of Application
Interested and qualified candidates should forward their CV to: humanresources@fatgbemsgroup.com using the Job Position as the subject of the email.