Executive Assistant to the Managing Director Job at Tybitx Services International Limited

At Tybitx, we provide HR professional services rooted in Transition Management, empowering companies to achieve their goals through innovative strategies that bring incomparable results. At Tybitx, we ensure that we are always ahead of the curve, discovering optimal solutions through our passion for continuous learning. Every service offered is a product of our free-thinking mindset, ensuring dynamic decision-making and alignment with the strategic vision of our clients, giving clients exactly what they need to succeed.

Our commitment to excellence ensures that talent goals must be attained by organizations, yielding growth and profitability for our clients. We leverage our expertise and experience to enable organizations to unlock their full potential and thrive in today’s ever-changing competitive landscape.

We are recruiting to fill the position below:

Job Position: Executive Assistant to the Managing Director

Job Location: Lagos
Employment Type: Full-time
Work Mode: Physical

Summary

• The Executive Assistant to the Managing Director provides high-level administrative, operational, and personal support to ensure the MD’s effectiveness and focus on strategic goals.
• The role requires exceptional organizational skills, discretion, and proactive problem-solving, with a strong understanding of Nigerian business culture and local protocols.
• The Executive Assistant serves as the MD’s primary point of contact, managing the calendar, travel, correspondence, and stakeholder relationships while maintaining confidentiality and professionalism in a fast-paced environment.

Key Responsibilities

• Executive Support & Administrative Excellence
• Calendar & Schedule Management
• Travel Arrangements & Logistics
• Communication & Correspondence Management
• Stakeholder Engagement & Relationship Management
• Meeting & Event Coordination
• Discretionary Personal Assistance
• Cultural Awareness & Protocol
• Confidentiality & Discretion

Success Indicators

• Positive feedback from the Managing Director and stakeholders
• Effective management of calendar, travel, and communications
• Smooth coordination of meetings, events, and executive initiatives
• Efficient office operations and timely administrative deliverables
• Upholding company policies, ethics, and confidentiality standards

Experience & Qualifications

• Bachelor’s Degree in Business Administration, Communications, or a related field (preferred) with 4 - 10 years of experience supporting senior executives in a corporate environment
• Proven record of managing complex administrative and operational tasks
• Experience in the retail sector or a related industry is an added advantage
• Strong understanding of Nigerian business culture and corporate communication

Skills & Competencies:

• Executive Administrative Expertise
• Communication & Interpersonal Skills
• Cultural Sensitivity & Awareness
• Problem-Solving & Decision-Making
• Technical Proficiency (Microsoft Office Suite)
• Organizational Skills & Attention to Detail
• Discretion & Confidentiality
• Proactivity & Resourcefulness
• Adaptability & Flexibility
• Language Proficiency (English and one major Nigerian language preferred)