HR / Admin Officer Job at Deloitte Human Capital Consulting

Deloitte Human Capital Consulting - Our client, Quantum Expressions Media Consult Limited, is Nigeria’s pioneering multimedia powerhouse leveraging cutting-edge technology, real-time consumer data, and modern journalistic methods to deliver on-demand, need-based content seamlessly across multiple platforms.

They have identified the need to recruit highly skilled, tech-savvy, and passionate professionals for their Visual Radio cum Digital Media powerhouse to support their strategic goals and objectives in the capacity below:

Job Position: HR / Admin Officer
Job Location: Abuja (FCT)
Employment Type: Full-time

Job Description

• The HR/Admin will support the smooth and efficient operation of the organization by managing a range of human resources and administrative functions. 
• The role will be responsible for assisting with recruitment, employee records, office management, and ensuring a positive and organized work environment. 
• This role is crucial for maintaining operational efficiency and supporting the employee lifecycle within Quantum Expression’s Media Consult LTD.

Core Responsibilities
HR Policy Implementation and Compliance:

• Communicate and implement HR policies and procedures across the organization.
• Ensure compliance with relevant labor laws and regulations in Nigeria.
• Prepare HR-related reports and documentation.
• Administer performance management processes.
• Maintain awareness of changes in labor laws and HR best practices.

HR Operations and Employee Engagement:

• Manage the recruitment process by posting job openings, screening applications, coordinating interviews, and conducting background checks.
• Maintain accurate and up-to-date employee records, both physical and digital, ensuring data integrity and confidentiality.
• Manage the onboarding and offboarding processes for employees, including preparing necessary documentation and conducting exit interviews.
• Serve as a primary point of contact for employee inquiries related to HR policies, procedures, and benefits.
• Administer employee benefits programs and address employee queries related to benefits.

Office Administration and Management:

• Manage and maintain office supplies, ensuring adequate stock levels and cost-effectiveness.
• Coordinate office maintenance and repairs, liaising with vendors and ensuring a safe and functional work environment.
• Manage incoming and outgoing correspondence, including mail, emails, and phone calls.
• Organize and maintain office filing systems and databases.
• Plan and coordinate office events, meetings, and travel arrangements.

Employee Relations:

• Contribute to a positive employee relations environment by supporting communication initiatives.
• Provide guidance in the resolution of minor employee grievances and escalate complex issues to the appropriate HR personnel.
• Participate in employee engagement activities and initiatives.
• Implement employee feedback mechanisms.
• Promote a culture of fairness and respect within the workplace.

Record Keeping and Reporting:

• Maintain accurate records of employee attendance, leave, and other relevant HR data.
• Prepare regular and ad-hoc HR and administrative reports.
• Ensure the security and confidentiality of all HR and administrative documents.
• Utilize HRIS and other relevant software to manage employee data and generate reports.
• Participate in audits and data verification processes.
• Ensure effective communication and collaboration with the board of directors or governing body.

Qualifications
Educational Requirements:

• Bachelor's degree in Human Resources Management, Business Administration, Public Administration, or a related field.

Experience Requirements:

• Minimum of 0-5 years of experience in an HR and/or administrative role, preferably within a dynamic organization.
• Experience in the media industry is a plus.

Professional Requirements:

• A professional certification in HR (e.g., CIPM associate membership) is an added advantage
• Basic understanding of HR principles and practices. Familiarity with office management procedures.

Knowledge Requirements:

• Understanding of HR principles and Nigerian labor laws.
• Knowledge of office management procedures and best practices.
• Familiarity with record-keeping and data management.
• Basic understanding of recruitment and onboarding processes.
• Awareness of employee relations principles.

Skill Requirements:

• Excellent organizational and time management skills.
• Strong communication (written and verbal) and interpersonal skills.
• Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong attention to detail and accuracy.
• Ability to handle confidential information with discretion.

Personal Abilities:

• Strong work ethic
• High level of integrity and professionalism
• Attention to detail and high level of accuracy
• Adaptability  and Willingness to learn
• Proactiveness   
• Teamwork and collaboration.
• Strong decision-making skills

Note: Quantum Expressions Media Consult Limited aims to be an Employer of Choice, providing equal opportunity for everyone regardless of their background, gender, race and other protected characteristics.