HR and Office Manager Job Opportunity at Africapractice

HR and Office Manager Job Opportunity at Africapractice

Africapractice is a strategy and communications consultancy. We advise industry and governments, helping them to identify opportunity, manage risk and overcome critical communications challenges. We combine strategic communications with political risk analysis and advisory services.

Our clients are among the largest institutions, companies and investors on the African continent. We help them to manage complex relationships with demanding and critical audiences including regulators, media, capital markets, customers and suppliers. 

Position: HR and Office Manager

The role

We are seeking a full time HR and Office Manager to join our vibrant team in Lagos. The purpose of the role is to provide a clean, healthy, secure office environment to enhance work performance, corporate image inside and outside of the company, prepare and manage all office management related budget and implement, manage, improve the related processes and policies in relation to HR.

Key responsibilities and accountabilities 

Office Management

• Maintain office databases and subscriptions
• Assist with organising internal events
• Support with travel bookings, visas and accommodation
• Administer insurances and benefits  information and updates
• Manage general administrative document creation and modification
• Manage orders for refreshments and office supplies
• Deal with contractors, suppliers and deliveries
• Maintain filing of client contracts, supplier contracts, employment contracts, employee records and all legislative and compliance documents
• Maintain the office and the facilities including liaising with cleaner and support staff, maintenance and repair of fixtures, fittings and equipment and that the office policies are adhered to
• Ensure that health and safety measures are implemented and maintained including testing of electrical equipment
• Keep inventory of all equipment in the office

Skills and Qualifications

• Minimum 5 years’ experience in a similar capacity
• Bachelor’s degree or higher in Business, Administration or Human Resources
• Good oral and writing communication skills and a clear telephone manner
• Excellent communications and interpersonal  skills
• Excellent time management skills
• Good Computer/IT skills ; proficient in MS Excel, Word and PowerPoint skills
• Extremely diligent and trustworthy
• Ensures accuracy and attention to detail
• Superior organisational and prioritisation skills
• Ensures accuracy and attention to detail and maintains a high level of record keeping/routine paperwork
• Superior organisational and prioritisation skills to deliver results on deadline for multiple projects/tasks
• Excellent problem solving skills and ability to adapt to a constantly changing work environment
• Ability to work under high pressure for results and manage multiple projects/tasks
• Work within a team environment demonstrating conscientiousness, calmness, tolerance and consistency
• Working knowledge of employment and labour laws and other applicable regulations and company policies
• Knowledge of HR concepts, principles, and practices related to identifying, attracting, and selecting individuals and placing them into positions to address changing organisational needs

Human Resources Management

• Manage all aspects of recruitment
• Update the office’s candidate database
• Manage onboarding and orientation of new hires
• Assist with preparation of annual training budget for the hub in collaboration with Managing Director and Finance Manager
• Manage conflicts , assist in resolving issues and support general employee relations matters
• Support the company in ensuring employment law compliance
• Help to promote the teamwork spirit among employees
• Manage implementation of HR policies
• Assist the company’s compliance in conjunction with legal requirements (such as health and safety)
• Assist the Managing Director to engage and motivate staff
• Accurately manage absence
• Coordinate training sessions
• Support line managers with coordination and grading of performance appraisals
• Provide performance reward support
• Research, advise and administer employee benefits
• Assist with monthly payroll
• Any other ad-hoc admin duties related to management support, HR and the office

How to Apply

Do you want to join a dynamic and fast growing company? Please send us your CV, together with a cover letter specifying your availability, and send the application to hr@africapractice.com with the reference “Lagos HR & Office Manager”.