Job Vacancies at Cardinal Torch Company Limited

Cardinal Torch Company Limited was established in 2020 with the objective of transforming the commodity and agricultural trading sector in Nigeria and Africa by engaging in large-scale commodity trading and processing of semi and finished agricultural commodities with a particular emphasis on combined export and local consumption, enhancing efficiency, productivity, and sustainability within the sector.

We are recruiting to fill the following positions below:

1.) Technical / Executive Assistant to CEO

Job Locations: Lagos
Employment Type: Full-time

Job Summary

• The Executive Assistant shall report directly to the President and CEO, in a one-on-one working relationship.
• The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Chief Executive Officer.
• The Executive Assistant also serves as a liaison with the Senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.
• The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented.
• The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
• The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
• The Executive Assistant must have the right mix of soft and technical skills, along with the necessary experience and education.

Roles and Responsibilities
Executive Support:

• Completes a broad variety of administrative tasks for the President & CEO including managing an extremely active calendar of appointments; completing expense reports;composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, coordinates, and ensures the CEO's schedule is followed and respected.
• Provides"gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
• Communicates directly, and on behalf of the President and CEO, with Board members,donors, Foundation staff, and others, on matters related to CEO's programmatic initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President updated.
• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the President, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
• Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Board Support and Liaison:

• Serves as the CEO's administrative liaison to Cardinal Torch's board of directors
• Assists board members with travel arrangements, lodging, and meal planning as needed
• Maintains discretion and confidentiality in relationships with all board members
• Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format. Senior Management Liaison
• Participates as an adjunct member of the Executive Team including assisting in schedulingmeetings and attending all meetings
• Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings
• Facilitates cross-divisional coordination of travel and outreach plans Communication s,Partnerships, and Outreach
• Ensures that the President's bio is kept updated and responds to requests for materials regarding the President and the organization in general
• Edits and completes first drafts for written communications to external stake holdersStrategic Initiatives
• Works with the Strategic Initiatives team in coordinating the CEO's outreach activities
• Follows up on contacts made by the President and supports the cultivation of ongoing relationships
• Edits all, and creates acknowledgement letters from the President to donors
• Organize and provide oversight for corporate initiatives and celebrations as requested.
• Develop and cultivate collaborative relationships with peers, members of the Leadership Team, and external partners.
• Develop effective processes to assure efficient delivery of information.
• Provide confidential administrative support including report creation and maintenance,project support, research tasks, preparation of business travel & seminar arrangements, and meeting scheduling, agenda development, expense reconciliation, and minute taking.
• Assist in presentation and report development for Board of Director meetings, and BoardCommittee meetings.
• Assist in the development of corporate communications/correspondence and be accountable for timely distribution of communications (internal and external as required).
• Support senior communication with clients, as required.
• Plan for beverages, lunches, dinners, etc. for meetings as requested.
• Other responsibilities and projects as may be required.

Method of Application
Interested and qualified candidates should send their updated Resume to: admin@cardinaltorch.com using the Job Position as the subject of the mail.

2.) Front Desk Officer

Job Locations: Lagos
Employment Type: Full-time

Job Summary

• This post holder would be responsible for all receptionist and clerical duties and offering administrative support at the desk of Cardinal Torch’s main entrance.
• She will be the face of the company for all visitors and will be responsible for the first impression made.

Responsibilities

• May be the first point of contact for suppliers and customers.
• Ensure cleanliness and proper arrangement of the reception area, equipment,accessories and workstation, where all reception/lobby/workstation technical issues should be routed through the Line Manager.
• Greeting and welcoming customers/staff into the building
• Answer all incoming calls and redirect them or keep messages
• Resolve the basic queries of customers. For this, the receptionist should have some
• basicknowledge about Cardinal’s Torch policies and procedures.
• Resolve customer complaints in a professional and friendly manner and redirect to LineManager for support.
• Escalate all incidents, customer/guest issues urgently to the Supervisor for immediatecorrective actions.
• Monitor and order front office supplies when necessary and keep inventory of stock
• Update calendars and schedule meetings
• Arrange travel and accommodations, and prepare vouchers
• Keep updated records and monitoring of office expenses and costs
• Receive letters, packages, etc., and distribute them
• Prepare outgoing mail by drafting correspondence,check, sort and forward emails,securing parcels etc.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Ensure the security and confidentiality of sensitive information.
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
• Provide assistance in general administrative activities and any other duties as assigned by the Line Manager on a need-be basis.

Requirements and Skills

• First Degree in any related field; additional Certification in Office Management is a plus
• Proven work experience as a Receptionist, Front Office Representative, or similar role
• Proficiency in Microsoft Office Suite
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Customer service attitude
• Female candidates only.

Method of Application
Interested and qualified candidates should send their updated Resume to: admin@cardinaltorch.com using "Front Desk Officer" as the subject of the mail.

3.) Procurement Officer, Sesame Export

Job Locations: Abuja, Nasarawa, Niger
Employment Type: Full-time

Job Description

• We are currently seeking a highly motivated and experienced Procurement Officer to join our team and spearhead the procurement of Sesame for export from Nigeria.

Job Responsibilities
Sourcing and Procurement:

• Identify and establish relationships with Sesame farmers, cooperatives, and suppliers across Nigeria.
• Negotiate and secure competitive prices and favorable terms for the procurement of Sesame.
• Develop and implement efficient procurement and supply chain strategies to meet export targets.
• Implement and maintain quality control measures throughout the procurement and processing stages.
• Collaborate with relevant stakeholders to ensure that the Sesame meets international quality standards.
• Prepare and maintain accurate records of procurement transactions, contracts, and shipments.
• Ensure adherence to quality standards and compliance with regulatory requirements.
• Oversee the entire Sesame value chain, from procurement to processing and export.
• Coordinate and manage logistics, including transportation, storage, and handling of Sesame seeds.
• Identify and mitigate risks associated with procurement, logistics, and export processes.
• Proactively address challenges to ensure a smooth and efficient supply chain.

Qualifications and Requirements

• Proven knowledge and appreciable experience of 5 years or more in a similar role, with a focus on agricultural procurement and export.

Experience:

• Demonstrated expertise and practical experience in the procurement and export of agricultural products, preferably Sesame seeds.
• Familiarity with the Sesame value chain and export procedures is essential.

Additional Qualifications:

• Knowledge of the agricultural field, particularly the Sesame crop, is highly welcome.
• A higher Degree in a relevant field is considered an added advantage.

Skills:

• Strong negotiation and communication skills.
• Proficient in supply chain management and logistics.
• Excellent problem-solving and decision-making abilities.
• Attention to detail and commitment to quality.

Collaboration:

• Ability to work closely with the company's Operations Department and Export Desk.
• Collaborate seamlessly with cross-functional teams to ensure a streamlined procurement and export process.
• Ability to work collaboratively with colleagues from various departments and stakeholders.
• Comfortable working in a dynamic and fast-paced environment.

Language:

• Proficiency in English; knowledge of local languages e.g. Hausa, Nupe is a plus.

Method of Application
Interested and qualified candidates should send their updated Resume to: admin@cardinaltorch.com using "Procurement Officer" as the subject of the mail.