Logistics Officer Job at Norwegian Refugee Council (NRC)

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, emergency food security, and water, sanitation and hygiene sectors.

We are recruiting to fill the position below:

Job Position: Logistics Officer

Job Identification: 16795
Job Location: Mubi, Adamawa
Job type: Full-time
Job Category: Logistics

Role and Responsibilities
Generic responsibilities:

• Supervision and capacities building of logistics team under his supervision
• Implement NRC’s logistics policies and procedures with regards to procurement, fleet, warehouse and assets management at office level.
• Ensure compliance with NRC’s Logistics Handbook, other NRC policies and donor requirements in all procedures and processes.
• Ensure anti-corruption, transparency, and cost efficiency principles in all processes (e.g. in vehicle management, asset management and procurement of service/goods and works)
• Implement a filing system/archive according to local requirements
• Ensure NRC fleet, warehouse and assets management system are in place and followed at area level
• Provide support on market surveys and assessment.
• Prepare weekly and monthly reports and sent to Logistics Coordinator

Specific responsibilities:
Procurement:

• Ensure that all procurements are done in accordance with NRC logistics policies, procedures and donor regulations
• Check and receive purchase requisitions and initiate the procurement process according to NRC procurement regulations and thresholds
• Ensure RFQs and ITBs, are prepared and sent out within the agreed lead time
• Check payment documents as per procurement checklist before submission for approvals and to finance.
• Provide support on the pre-qualification exercise.
• Complete and issue purchase orders in accordance with NRC regulations.
• Check procurement documents (Bid analysis, Purchase orders and Payment documents etc...) and submit to signatories for verifications and approvals.
• Conduct regular market surveys to identify suitable and reliable suppliers and service providers
• Maintain updated vendor data base at area level

Fleet Management:

• Managing and tracking of all vehicles on the fleet, when required to support the area offices
• Ensure that vehicles are checked daily, and that regular service and maintenance is carried out as per agreed schedule as well as managing service agreements such as vehicles fueling.
• Ensure vehicles have current and lawful documentation.
• Receive travel requests and maintain trip schedules and Staff Movement Board.
• Produce logistics site report, vehicle and generator cost performance report.
• Ensure proper usage and Maintenance of the Country Office Generator by keeping an up-to-date generator logbook for usage and services.

Asset Management:

• Maintaining up-to-date control of all assets including tracking donor, value, and location, managing staff issue, and recording all asset movements and disposals
• Oversee the issuance and return of assets to/from staff in the absence of assets focal person
• Update asset register and send to country office every month in the absence of the asset’s focal person

Filing Management:

• Carry out regular spot checks to ensure all folders on O365, documents are being filed correctly and to the level of quality required.
• Ensure all vendors, consultants being used by NRC have valid bridger check and ensure an up-to-date register is in place.

Requirements
Generic Professional Competencies: 

• Bachelor's Degree in Supply Chain Management; professional qualifications on CIPs or any other supply chain related field.
• Experience from working as Logistics Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Fluency in English, both written and verbal 
• Office organization skills, 
• Computer skills (Microsoft Office)
• Good communication skills
• Capable of handling pressure
• Fluency in English, Hausa is an asset

Context/ Specific Skills, Knowledge, and Experience: 

• Familiarity with the logistics challenges and opportunities in the North-east Nigeria region, including infrastructure, transportation networks, and local supply chain dynamics.
• Proven experience in managing logistics operations, including transportation, inventory management, warehousing, and distribution in a dynamic environment
• Ability to think creatively and practically to identify logistical challenges and implement solutions that improve the efficiency and quality of logistics operations.
• Skilled in conducting logistics needs assessments, evaluating transport and distribution requirements, and optimizing the supply chain to meet operational goals.
• Expertise in key logistics areas such as transportation management, warehousing, inventory control, and distribution. Familiarity with core competencies in areas like humanitarian logistics or supply chain management would be an advantage.
• Excellent verbal and written communication skills, with the ability to effectively negotiate with suppliers, transportation providers, and internal teams to ensure seamless logistics operations.
• Ability to lead and support logistics teams, fostering collaboration and ensuring that logistical tasks are carried out efficiently and according to operational plans.
• Experience managing a high-volume, diverse logistics workload, with the flexibility to adjust to changing priorities and handle urgent operational issues as they arise

Behavioural competencies:

• Ability to think strategically to anticipate logistics needs, identify potential bottlenecks, and create actionable plans to optimize the supply chain and ensure timely deliveries.
• Effectively managing logistics resources (personnel, vehicles, warehouses, etc.) to ensure optimal allocation, reduce costs, and improve operational efficiency across the supply chain.
• Capability to initiate and drive improvements in logistics processes, influencing internal teams, vendors, and suppliers to implement changes that enhance performance and outcomes.
• Communicating logistics-related information clearly and respectfully to internal teams, external partners, and stakeholders, ensuring smooth coordination and mutual understanding.
• Demonstrating resilience and adaptability in managing logistics in challenging, unpredictable environments, such as those with limited infrastructure or under operational pressure.