Payment and Cash Executive Job at TotalEnergies

TotalEnergies is a global multi-energy company producing and supplying energy: oil and biofuels, natural gas and green gas, renewables and electricity. Over 100,000 employees are committed to energy that is ever more affordable, clean, reliable and accessible to as many people as possible. As a company with over 500 professions in more than 130 countries, TotalEnergies places sustainable development in all its dimensions at the heart of its projects and operations to contribute to the well-being of populations by offering high safety and environmental standards, strong ethical values, an innovation culture and wide-ranging career development.

We are recruiting to fill the position below:

Job Position: Payment and Cash Executive

Job Location: Lagos
Employment Type: Full-time

Activities

• Process all bills from the Territories, Plants and Depots on a weekly basis through the SSC on Themis Electronic payment while ensuring the bills paid are correctly posted in SAP.
• Process Transporters bills on a weekly basis for payment & ensure every bill processed are posted into SAP before payment is made.
• Ensure posting of payments made via e-payments/ one-off for Transporters & Territory within 2 days after final release by required signatories.
• Raise cheques (system generated and handwritten) in line with CBN rules.
• Value added check on bills for authorization and approvals in line with procedure.
• Prompt replenishment of cash as and when due or minimum replenishment level of 2/3 replenishment rule.
• Ensure that staff advances are matched immediately it is liquidated; and that staff with advances over 60 days are
• communicated with for liquidation.
• Monthly analysis of cash advance for adequate monitoring – report 3 days after account closure (M+8)
• Ensure all vouchers paid via cheques are posted into SAP after sending them for Approvals.
• Preparation of confirmation letters for all cheques raised to the banks.
• Effective communication on payments made via e-payment platform and cheques to user departments.
• Emailing of payment advice to vendors after final release by the ED and regular update of the platform.
• Follow up on all advance payments made to transporters and ensure deduction as and when due on a weekly basis.
• Take note of payment domiciliation instruction to banks for vendors.
• Give out cheques, Transporter’s payment advice and attend to enquiries from vendors three times a week
• Ensure vouchers are returned to the respective units after payments for stamping and filing.
• Payment of staff expense claim.
• Reconcile G/L account balance with physical cash count before close of work daily.
• Ensure that all assets disposal document are duly approved by MD before issuing receipt to the vendor.
• Monthly preparation of cash count report – Cash count is done on the 1st working day of every month.
• Follow-up on processed payment to ensure that no NEFT return goes un-treated.
• Archiving of all paid digital documents and approved payment list in the Cloud via SharePoint.

Context & Environment

• The job involves the use of SAP, THEMIS to make payments & ensure matching of paid accounts.
• Job requires a conducive environment for effective and efficient performance.
• It requires focus and minimal distraction to avoid errors.
• Job requires constant interactions with internal (staff) and external (contractors) customers regularly.

Candidate Profile

• BSc in Accounting or related discipline with at least 3 years of working experience.
• Efficient use of software packages (Microsoft Office).
• Good interpersonal skills, effective communication skills with ability to relate well with both internal and external customers.
• A person of integrity.