Personal Assistant Job at Federal Airport Authority of Nigeria

The Federal Airport Authority of Nigeria (FAAN) is a Govenment Agency under the Ministry of Aviation and Aerospace Development.

We are recruiting to fill the position below:

Job Position: Personal Assistant

Job Location: Ikeja, Lagos
Employment Type: Full-time

Job Description

• This position is responsible for managing administrative duties for the Executive Director as well as handling sensitive assignments that include highly confidential information.
• Provide critical information connection between the Executive Director and internal & external stakeholders to result in high quality and timely delivery of service.

Diary management and administration:

• Manage diary, understanding the importance of key meetings, building flexibility into the diary, and anticipating needs.
• To organise external visits, meetings and speaking engagements and coordinate briefing and material, and make travel and accommodation arrangements to ensure budget and time management pressures are met.
• Prepare letters, reports, and other documents.
• Screen incoming telephone calls; direct them appropriately.
• Note take in meetings as and when required.
• Create and maintain filling systems
• Make and coordinate travel arrangements in line with Company policy
• Ensure stationery supplies are maintained.
• Provide support for all other administrative tasks as directed
• Review incoming correspondence, distribute, and respond accordingly. Follow up where necessary.
• Manage and organise administration
• Prepare documentation such as agendas and figures for meetings/ presentations and co-ordinate any project work.
• Ensure correct briefing notes or papers for meetings.
• Maintain the organisational charts for areas of responsibility.
• Process expenses within Company guidelines / time frames for the Chairman’s office
• Attending to meetings in place of the Chairman if necessary.
• Remember deadlines and prompt where necessary.

Communication:

• Communicate clearly, confidently and in a professional manner at all levels both internally and externally
• Deal with all enquiries and requests promptly only escalating when necessary.
• Uses initiative to solve problems without the need to escalate.
• Build and maintain strong working relationships with key contacts.
• Always convey a professional image, exercising tact and diplomacy in handling a range of situations of differing content and complexity
• Handle sensitive information with the highest level of discretion and confidentiality

Qualifications

• Interested candidates should possess a Bachelor's Degree with at least 4 years of experience.

Method of Application
Interested and qualified candidates should forward thier CV to: tenikpi@yahoo.com using the Job Position as the subject of the email.