Personal Assistant Job at Pivotage Consulting

Pivotage Consulting is a professional outfit that offers a wide spectrum of strategic Human Resource Services; particularly - Innovative Staffing Solutions, Potent L&D Interventions and Flexible Outsourcing to both big and small organizations across different business sectors.

We are recruiting to fill the position below:

Job Position: Personal Assistant

Job Location: Amuwo Odofin, Lagos
Employment Type: Full-time
Work Mode: Onsite

Job Summary

• The ideal candidate will provide personalized secretarial and administrative support in a well-organized and timely manner. He/She will work on a one-to-one basis on a variety of tasks related to the Managing Directors working life and communication.

Responsibilities

• Provide comprehensive secretarial support and assistance to the MD in the discharge of his/her duties.
• Proactively prioritize, plan and schedule MD’s busy schedule, electronic diary, assessing priority of appointments and reallocation as necessary.
• Manage arrangements for management meetings, taking minutes and typing minutes of the meeting.
• Send reminders to all stakeholders on pending tasks/projects.
• Process MD’s correspondences, manage office systems including data management and filling.
• Manage MD’s travel log and travel arrangements including visas/accommodation.
• Manage relationship with both internal and external customers, teams, partners etc.
• Screen calls, enquires and requests; filter email and ensure they are attended to as per urgency/priority.
• Organize food/refreshments to business lunches/visitors.
• Reconcile monthly expenses.
• Organize appointments for the MD including personal/medical/dental/business appointments.

Qualifications:

• Bachelor's Degree
• Minimum of five years of experience as a Personal Assistant
• Knowledge of office management systems and procedures
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• MS Office and English proficiency
• Outstanding organisational and time management skills
• Up-to-date with latest office gadgets and applications
• Discretion and confidentiality.

Method of Application
Interested and qualified candidates should send their CV only (in MS Word format) to: recruitment@pivotageconsulting.com using "Marketer" as the subject of the mail.