Personal Assistant Job at Romanspage Global

Romanspage Global is an HR Consulting firm with a focus on Recruitment, Staff Outsourcing, Payroll Management, Restructuring and more.

We are recruiting to fill the position below:

Job Position: Personal Assistant

Job Location: Lagos
Employment Type: Full Time

Job Description

• The Personal Assistant will provide comprehensive administrative and organizational support to the MD.
• This role would involve managing schedules, coordinating tasks, handling communication, and ensuring smooth daily operations.

Key Responsibilities
The personal assistant would be responsible to carryout:
Calendar and Task Management:

• Efficiently coordinate and manage the principal's calendar, optimizing appointments, meetings, and travel plans.
• Prioritize tasks to enhance time management and streamline daily operations.

Communication and Correspondence:

• Screen and manage incoming calls, emails, and communications on behalf of the principal/Executive.
• Skillfully draft, prepare, and edit correspondence, memos, and reports.

Travel Logistics Arrangement:

• Design and organize comprehensive travel itineraries, covering flights, accommodations, transportation, and documentation.
• Demonstrate foresight in anticipating travel needs and adeptly handling unexpected changes.

Confidentiality and Events:

• Handle sensitive information with absolute confidentiality and maintain a professional demeanor in all interactions.
• Assist in planning and coordinating meetings, conferences, and special events, ensuring seamless execution.

Documentation and Meeting Arrangements:

• Maintain meticulously organized electronic and physical files, records, and documentation.
• Prepare meeting agendas, materials, and presentations, attend meetings, take minutes, and manage follow-up action items.

Relationship and Stakeholder Collaborations:

• Foster and cultivate positive relationships with colleagues, clients, partners, and stakeholders.
• Exhibit exceptional interpersonal skills in all interactions, contributing to a collaborative work environment.

Qualifications

• Proven experience as an Administrative Assistant or in a similar role.
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
• Attention to detail and accuracy in work.
• Ability to multitask and prioritize tasks effectively.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Problem-solving abilities and a proactive attitude.

Additional Information:

• Years of relevant work experience is an additional advantage
• Possess excellent communication & interpersonal skills.
• Strong experience within professional scales and possess the ability to prospect and manage senior level relationships.
• Good display of soft skill mastery is an added advantage
• May require occasional overtime or flexibility in working hours to accommodate special projects or deadlines.
• Candidate must be residing in Lagos State.