Personal Assistant to Executive Director

HRmadam Consulting - Our client, a conglomerate holds a diverse portfolio of prime investments in Oil & Gas, Energy & Infrastructure, Real Estate & Construction. As a group, they maintain a singular focus to deliver value consistently in the areas within which they operate. They are founded on the principles of integrity and innovation, with a vision to make a tangible impact and elevate the profile of private entrepreneurial development in Nigeria. 

They are looking to recruit a candidate for the position below:

Job Position: Personal Assistant to Executive Director
Job Location: Lagos

Job Purpose

• Presides over the management of the Executive Director’s office with functions including industry research, presentations for events and written communication.
• Provide oversight of her other investments and businesses outside of the company.
• Event management documentation and content creation for her not-for-profit organizations.
• Relationship management and engagement of institutions she is affiliated with.
• First line review of documents sent to the office of the Executive Director and accurate documentation of all meetings.
• Provides senior level secretarial, organizational, coordinate logistics and complex diary management for the Executive Director.

Key Result Areas:

• Executive Director’s technical writing including presentations, reports, letters, articles, and speeches where appropriate.
• Provision of minutes of meetings and executive summaries for the meeting attended with or/ on behalf of Executive Director.
• Handling communications on behalf of the Executive Director, including daily maintenance of dairy, arranging/accepting meetings and telephone calls maintain and manages diaries and meeting commitments.
• Carryout proper tracking of the Executive Director’s schedules, deliverables, and activities to keep projects on schedule to ensure the consistent and procedural performance of routines.
• Organize and coordinate corporate travel and accommodation arrangements for the Executive Director and external parties on the Executive Director’s request.
• Work with the Technical Assistant to support research trends and industry related activities for potential business opportunities.
• Preparing agendas and making arrangements for the Management Committee and other meetings. Taking minutes and noting action points agreed and ensure that the Executive Director is well-briefed for all meetings.
• Represent Executive Director in a professional and congenial manner in person, in telephone conversations, and in written correspondence.
• Coordinates and manages Executive Director and project team correspondence with external parties, project teams, and business partners.
• Drafting, reviewing, recommending/ advising on legal, commercial and cognate agreements and documentation.
• Maintain a good level of confidentiality and safeguarding of Executive Director’s documents, decisions, conversations/correspondence Information.
• To be the first point of contact for all inquiries related to the Executive Director; ensuring that they are acted upon efficiently and to a high standard or fielded effectively
• Direct contact with the company secretary and board members to schedule board meetings and other board communication as well as with NGMC and NGPTC on behalf of Executive Director.
• Direct contact with the NGA secretary and council members to schedule meetings and other council communications.
• Adhere to stated policies and procedures relating to health and safety, and quality management.
• Perform other job-related assignments and requests of the Executive Director.

Requirements

• Educational level: BSc/HND in Arts, Law, Social Sciences or Business related field.
• MBA, Masters in related field are added advantage.
• Other certifications : Professional qualification in NIM, ICSA etc. Are added advantage.

Skills/Competencies required:

• Proficient in use of MS Office suites, & Internet and email
• Researching skills
• Good numerical abilities
• Effective listening, Communication, and Interpersonal skill
• Excellent writing skill
• Analytical and problem-solving skills
• Administrative abilities
• Personable
• Attention to details

Working experience required:

• Minimum of 3 years post-graduate experience in a reputable company.