Procurement Assistant Job at Catholic Relief Services

Catholic Relief Services (CRS) is an international non-governmental organization supporting relief and development work in over 99 countries around the world. CRS programs assist persons on the basis of need, regardless of creed, ethnicity or nationality. CRS works through local church and nonchurch partners to implement its programs, therefore, strengthening and building the capacity of these partner organizations is fundamental to programs in every country in which CRS operates. CRS has worked in Nigeria for more than 25 years.

We are recruiting to fill the position below:

Job Position: Procurement Assistant - (Nigerian National only)

Job Identification: 3000754
Job Location: Abuja, FCT
Job Category: Supply Chain

Job Summary

• You will effectively perform various activities throughout the procurement cycle to assist the acquisition of goods and services in support of the delivery of high-quality programming to the poor and vulnerable.
• Your abilities will allow you to successfully support the quality and efficiency of procurement and purchasing activities applying the principles of stewardship, integrity, transparency, and accountability.

Roles and Key Responsibilities

• Supports requestors to prepare complete and comprehensive Purchase Requisition Forms.
• Visits suppliers (company site, stores, and/or production facilities) to collect information and support the due diligence process.
• Purchases items following CRS procurement documents (i.e. Purchase Order), instructions, and standards.
• Assists with the maintenance of the procurement plan and the procurement tracking tool to facilitate timely communication of procurement/purchase needs, status updates on progress of all orders, and effective and efficient service delivery.
• Assists the Procurement Officer in the continuous search for competent, reputable, and reliable suppliers of goods or services.
• Prepares Payment Requests, ensuring all the supporting documentation is accurate and on file to assist the timely payment to vendors; and, follows up with requestors, suppliers, and other relevant parties to address any deficiencies and/or discrepancies.

Basic Qualifications 

• Bachelor's Degree / High School Diploma required.
• Minimum of 2 years of work experience in supporting procurement/purchasing, logistics, and/or administration processes and activities. 
• Good writing skills. 
• Knowledge of local market conditions. 
• Knowledge in MS Office package (Excel and Word). 

Knowledge, Skills, and Abilities:

• Strong attention to detail with good organizational, time management and prioritization skills.
• Ethical conduct in accordance with recognized organizational codes of ethics
• Strong customer service orientation with excellent communication and interpersonal skills
• Proactive, resourceful, solutions-oriented and results-oriented.

Preferred Qualifications:

• Professional certification a plus.
• Proficient in MS Office packages (Excel, Word, PowerPoint).
• Experience with database management systems (e.g. MS Access) highly desirable.

Required Languages:

• English and Hausa, proficiency in other local languages preferred.
• Travel - Must be willing and able to travel up to 10 %.