Warehouse Assistant Job at Smiling Hearts initiatives international

Smiling Hearts initiatives international  is a humanitarian non-governmental, non profit organization founded in Nigeria, Borno state Maiduguri and has been in operation since 2016 as Zumunchi Hearts Initiatives International before its official registration with CAC on 10th October 2018 as Smiling Hearts Initiatives International.

We are recruiting to fill the position below:

Job Position: Warehouse Assistant

Job Location: Borno

Details

• SHI teams are passionately committed to supporting vulnerable communities worldwide, partnering with them to build brighter futures by delivering aid tailored to their specific needs.
• Our approach is both local and global, multidisciplinary, and context-specific, bridging the gap between Emergency, Rehabilitation, and Development.
• This ensures that interventions during crises are not only effective but sustainable. Through long-term support staying present in post-emergency settings and engaging local communities—SHI breaks the cycle of poverty and fosters societal progress.
• Our focus areas include Education, Protection, WASH, CCCM Shelter/NFI, Health and Nutrition, Food Security and Livelihoods, working diligently to enhance the quality of life across regions we serve.

Responsibilities

• Establish detailed mapping of available storage facilities and maintain up-to-date stock records for each area/facility. This includes bin cards, stock cards, spread sheets, and clearly labelled goods.
• Maintain Total Inventory Management (TIM) system for SHI warehouse.
• Maintain appropriate stock of frequently used supplies through establishing a reorder level consistent with monthly usage.
• Liaise with the Procurement team and Admin team to ensure all stored materials earmarked for a specific location are made ready for onward transport,
• Safeguarding commodities from any type of damages. To this effect, the Warehouse Assistant must ensure that:
  • Storage is safe and clean, and protects commodities from damage and loss     
  • Expiry dates of perishable commodities are regularly followed
  • Goods are kept according to their homogeneity, and all materials must be kept visibly separate.
• Follow established procedures for depositing and withdrawing goods from stores and conduct regular inventory checks.
• Ensuring that regular stock reconciliation is carried out and any discrepancies are properly investigated and reported to the Logistics Officer
• Prepare and submit Weekly, Monthly, and Quarterly Stock Reports to line manager as needed.
• Ensure warehouses are clean and goods are well organized according to their type and homogeneity at all times
• Ensure the effective and efficient use of all Smiling Hearts Initiatives resources in order to keep costs low and ensure safety in the workplace.
• Lead, manage and motivate a team, ensuring that they have clear objectives and receive meaningful feedback on their performance.
• Advise your line manager on potential disposable of stocks.
• Maintain all warehouse & Asset files adequately.
• Review on a daily basis and follow up with relevant staff to receive all orders with nearing or reached due dates
• Collaborate with Team Lead during deliveries and dispatch of items from the warehouse

Knowledge and Experience 

• Bachelor’s Degree in Logistics / Supply Chain Management, Social Sciences, and any other relevant qualifications.
• Minimum of 3 years of relevant experience in logistics and supply chain management, preferably within the shelter, NFI, or humanitarian assistance sectors.

Interpersonal Skills:

• Excellent communication and interpersonal skills, with the ability to work collaboratively in a diverse team environment.
• Ability to manage multiple priorities and work under pressure, with strong problem-solving and critical-thinking skills.
• High level of integrity, with a commitment to promoting accountability, transparency, and ethical practices.