Admin Officer Job at Health Initiatives for Safety and Stability in Africa


Health Initiatives for Safety and Stability in Africa (HIFASS), is a non-profit, non-governmental organization registered in 2007 with a core objective of expanding quality health care and treatment in Africa. HIFASS is committed to enhancing the quality of lives of the vulnerable population including women, children and disabled persons in Nigeria. We provide local driven solutions to advance better development outcome in health, education and other social services. 

HIFASS in partnership with other development organizations implement donor-funded community Orphans & Vulnerable Children (OVC) and Pediatric ART Saturation Support programs Cross River, Akwa Ibom & Kano States. 

Currently we are seeking qualified candidates for the position below:

Job Position: Admin Officer
Job Locations: Calabar-Cross River, Akwa Ibom & Kano 
Report to: Finance & Admin Manager
Job Type: Full Time
Slot: 3 Openings

Position Summary/Responsibilities

  • The Admin Officer supports the Finance and Admin manager in day to day administration of the organization.
  • Subject to periodical review by lhe Director of Finance and Admin, the Admin Officer is saddled with the following responsibility:
    • Facilitates the smooth operation of the organization’s facilities, assets, inventory, and fleet management.
    • Manage the filing system and safety of organization’s documents
    • Develop daily maintenance checklist for the project vehicles and ensure that all request for Vehicles servicing are promptly attended to.
    • Work with drivers to ensure regular maintenance of all vehicles and ensure that vehicle logbook are up to date
    • Oversee the duties of the security personnel and Janitors
    • Ensure daily log in of Generator’s diesel consumption and report on utilization
    • Oversee the functionality of all office supplies and equipment by drawing up a maintenance schedule of the office premises, Equipment as well as inventory.
    • Coordinate the submission and collation of staff monthly time sheet and forward same to Finance department at the appropriate time.
    • Assist the Finance and Admin Manager in Collecting, collating and Analyze quotations for the purpose of procurement and arrange for procurement Team’s meeting
    • Perform all other duties as directed by the Finance and Admin Manager

Minimum Requirements

  • A Degree in Business Administration or related field.
  • At least (5) years working experience in similar position.
  • Knowledge of inventory and Asset management
  • Knowledge of the operation of office equipment and personal computers.
  • Knowledge of standard formats for letters, memos and reports.
  • Ability to use basic word processing, spreadsheet and database applications
  • Other additional educational qualification will be an advantage.

Method of Application 
Interested and qualified candidates should send their Curriculum Vitae and Cover Letter in only one attachment (PDF Format), explaining suitability for the job to: hifass_lopin3@hifass-hfi.org Please indicate the title of the position and choice of location as the subject of the mail.

Note

  • Only shortlisted applicant will be invited for interview
  • HIFASS will not cover any cost for invited shortlisted


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