Administrative Assistant Job at Ignite Energy Access

Ignite Energy Access is Africa’s leading distributed renewable energy provider, delivering state-of-the-art solutions that enable reliable, affordable, and sustainable energy access to millions across the continent. We believe that basic services such as internet access, electricity, and healthcare are essential for human development and deserved by all. Ignite is bridging the infrastructure gaps, leading Africa into a more sustainable, inclusive future.

We are recruiting to fill the position below:

Job Position: Administrative Assistant
Job Location: Surulere, Lagos
Employment Type: Contract

Responsibilities
Administration and Facility Management:

• Assist in the procurement of office supplies
• Ensure that office equipment, supplies and tools are maintained to facilitate smooth office functioning
• Assist in monitoring and overseeing vendors for office maintenance and office equipment repair or replacement
• Maintain office filing and storage systems
• Receiving and delivering messages or orders as well as running general office errands
• Performing general office clerk duties and errands
• Provide administrative and support services to the organization.
• Assist to organize and maintain office areas
• Assist in the maintenance office supply inventory
• Assist in the supervision of cleaners and security guards
• Monitor administrative costs and expenses in budget preparation
• Plan and coordinate travel arrangements, organizational events, and other related activities.
• Process ID cards and work tools for new staff
• Effectively manage and ensure ALL sim card issues and ensure staff are provided with monthly Data and Airtime.
• Work with departments and units to understand, plan and coordinate administrative activities
• Plan and coordinate administrative procedures and systems and devise ways to streamline processes
• Track and replace office supplies as necessary to avoid interruptions and stock out
• Maintain facilities management, including space planning/design, vendor contracts and relations, and facilitation of all office functions and services
• Ensure general management of the office, overseeing operational efficiency, effective communications, and other types of strategic and tactical planning
• Perform any other tasks other tasks as assigned by supervisor.

Requirements

• Degree in Procurement, Business Administration, Management or any related field
• Minimum of 3 years in a similar role.
• Proficient in the use of MS office suites & Google Workspace
• Passionate about social missions and motivated by Ignite’s mission
• Ability to plan and keep track of multiple tasks and deadlines.
• Excellent communication and emotional intelligence skills
• Able to work as part of a team in a fast-paced environment
• Able to follow verbal and written instructions
• Must be dynamic, smart, enthusiastic and energetic.
• Must possess analytical and problem-solving skills.
• Strong relationship management skills.

Method of Application
Interested and qualified candidates should send their CV to: ayobami.ajete@ignite.solar using the Job Position as subject of the email.