Administrative Coordinator Job at WorQulture

WorQulture is aninstructional design company specialised in developing systems, processes and learnings that encourage employee development and productivity.

We are recruiting to fill the position below:

Job Position: Administrative Coordinator
Job Location:  Lekki Phase I, Lagos
Employment Type: Full Time

Job Description

• We are seeking a highly organized and proactive Administrative Officer to join our team at a leading provider of tech solutions to businesses.
• The successful candidate will ensure the smooth and efficient running of our office, supporting various departments, and contributing to the overall productivity and effectiveness of our organization.

Responsibilities

• Oversee day-to-day office operations to ensure a well-organized and efficient work environment.
• Manage office supplies and inventory, ensuring timely procurement and stock management.
• Prepare, edit, and format documents, reports, and presentations.
• Organize and coordinate staff training sessions, workshops, and development programs.
• Process invoices, expense reports, and reimbursements.
• Assist in budget management and tracking office-related expenditures.
• Coordinate maintenance and repairs for office equipment and facilities.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
• Maintain and update company records, databases, and filing systems.
• Support the finance department with basic bookkeeping and financial reporting tasks.
• Plan and organize company meetings, events, and conferences.
• Prepare agendas, take minutes, and distribute follow-up action items for meetings.
• Coordinate travel arrangements and accommodations for staff and clients.
• Serve as the primary point of contact for clients, visitors, and external partners.
• Address inquiries and resolve issues in a timely and professional manner.
• Ensure a positive experience for all stakeholders interacting with the company.
• Ensure compliance with company policies, procedures, and relevant regulations.
• Assist in developing and updating office policies and procedures.
• Conduct regular reviews to ensure adherence to best practices and compliance standards.
• Facilitate internal communication and coordinate between different departments.
• Support senior management with administrative tasks and special projects.
• Assist in the dissemination of company-wide announcements and updates.

Qualifications

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• 2 years of minimum experience as an Administrative Officer, Office Manager, or similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
• Interpersonal skills
• Problem-Solving Oriented
• Proactive self motivated and confident
• Innovative and Tech Savvy
• Excellent written and verbal Skills

Salary
N150,000 / Month.

Method of Application
Interested and qualified candidates should send CV to: careers@worqulture.com using the Job Position as the subject of the mail.