Administrative Officer Job at International Rescue Committee

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

We are recruiting to fill the position below:

Job Position: Administrative Officer
Job Location: Zamfara

Job Overview

• Based in Gusau, Zamfara State, the Admin Officer will support the Administration Manager in overseeing the administrative operations for IRC in Zamfara.
• The Admin Officer will focus on managing day-to-day office activities, ensuring efficient coordination of travel and logistics, maintaining documentation, and providing general support to ensure the smooth running of administrative processes.
• This role contributes to creating a productive work environment and supports the field teams in meeting program objectives.

Responsibilities
Office Administration and Support:

• Assist in managing office operations in the Gusau office, including office maintenance, supplies, and logistics.
• Support the implementation of administrative policies and procedures.
• Provide administrative support to field teams, including purchase requests, managing office needs assessments, and other general tasks.
• Assist in maintaining an efficient filing system for all administrative documents.

Lease and Facility Coordination:

• Assist in overseeing lease agreements, including maintaining accurate records of lease terms, payment schedules, and lease renewals.
• Support in liaising with other departments to ensure leased properties are in compliance lease terms and IRC Standards.
• Travel and Logistics Support:
• Provide travel and logistics support for staff, including arranging hotel bookings and processing travel-related payments.
• Reconcile travel expenses and ensure that payments to service providers are made promptly.

Documentation and Compliance:

• Maintain up-to-date records of administrative activities, including reports, official communications, and transaction documentation.
• Ensure compliance with local regulations and IRC’s administrative policies.
• Assist the Admin Manager in preparing and submitting regular reports.

Financial Support:

• Assist in maintaining petty cash and monitoring expenses for administrative activities.
• Support in processing payments, purchase requests, and budget preparations.

Key Working Relationships:

• Reports to: Administration Manager
• Internal Contacts: IRC staff, field teams
• External Contacts: Partner organizations, hotels, government ministries, etc.

Qualifications

• Bachelor’s degree in public or business administration, management, social sciences or a related field.
• Minimum of 3 years of experience in an administrative role, preferably in a humanitarian or development setting.
• Strong organizational and multitasking skills.
• Proficiency in Microsoft Office Suite.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Knowledge of local languages and context in Katsina and Zamfara is an advantage.

Working Conditions:

• The position is based in Gusau, Zamfara State, Northwest of Nigeria