Administrative Secretary / Officer

Lextorah Limited - Our client, a reputable school located in Lagos State, is recruiting suitably qualified candidates to fill the position below:

Job Position: Administrative Secretary/Officer
Location: Lagos

Objectives
To join our team, we are looking for someone with the following qualities;

• Diligent, disciplined, vibrant, task oriented, good at tracking work flow process, has great customer service qualities.
• Able to achieve set goals such as increase numerical growth of registered and paying students from both online and offline leads.
• Be of good manner of approach towards prospects and existing parents
• Active, social and good in building and managing the relationships with colleagues, parents and the resources available to her.
• Most be proficient in Microsoft Word and Marketing.

Job Description

• We are looking for an Administrative Officer to join our team and support our daily office procedures.
• A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries.
• Main duties include managing office stock, preparing regular reports (e.g. expenses and office budgets) and organizing company records.
• Our ideal candidate also has working knowledge of office equipment and office management tools. Must also, have a successful marketing skill to generate and convert leads to registered, paying and loyal families (parents/guardians and children/wards).
• Ultimately, the candidate should be able to ensure our administrative activities run smoothly on a daily and long-term basis.
• Managing office supplies stock and placing orders
• Preparing regular financial and administrative reports
• Administration of company databases

Roles & Responsibilities

• Manage office supplies stock and place orders.
• Book meeting rooms, event halls and vendors as required.
• Distribute and store correspondence (e.g. letters, emails, proposals and packages).
• Prepare reports and presentations with statistical data, as assigned.
• Arrange travel and accommodations for excursion trips when necessary.
• Schedule in-house and external events.
• Prepare regular reports on expenses and office budgets
• Maintain and update company databases
• Attend to customers when required
• Organize a filing system for important and confidential company documents
• Answer queries by employees and clients.
• Update office policies as needed.
• Maintain a company calendar and schedule appointments.

Educational Qualifications

• Microsoft Office (Word, Excel, Ppt, Access, Outlook, etc)
• Customer Service.
• Listener towards the children’s needs
• Public Speaking
• OND/HND/B.Sc in Business Administration, Marketing or related field. Additional qualifications in Office Administration are a plus
• 3 - 5 years relevant experience
• Skills, Attributes and Technical proficiency:

Other Requirements:

• Excellent written and verbal communication skills
• Attention to detail
• Excellent customer service and marketing skills
• She must be a young lady between the ages of 27 - 35 years .
• Must reside in Yaba, Ikeja, Ogba, Magodo, or Ketu
• Proven work experience as an Administrative Officer, Administrator or similar role
• Solid knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude

Application Closes on
10th January, 2018.