Company Secretary Job at Sundry Markets Limited

Sundry Markets (Owners of Market Square) is Nigeria’s emerging grocery retail chain - a place where Nigerians can go to find their trusted brands of groceries at the best prices. Market Square was conceived from a burning sensation to create a modern and relevant retail shopping experience for Nigerians and a more convenient way for people to get their everyday needs.

Our core team consists of young and experienced retail professionals with substantial knowledge in the modern retail environment. We recruit and continuously train our people to ensure they are equipped to provide you with the best products and services at every location in which we trade.

We are recruiting to fill the position below:

Job Position: Company Secretary
Job Location: Port Harcourt, Rivers
Employment Type: Full-time

Job Summary

• The role holder shall provide comprehensive company secretarial support to the Board of Directors and the CEO, as well as be the key advisor to the Board of Directors on matters of corporate governance and their duties as Director. 
• The Company Secretary is responsible for ensuring the governance, compliance and controls framework is adhered to while also contributing to the development and execution of the corporate strategy.

Key Accountabilites

• Corporate Secretarial Services: Handle various corporate secretarial duties, including regulatory filings and reporting of corporate annual returns, annual reports, and maintain company seals, director and shareholder registers.
• Board Meetings Management: Organize and facilitate board and committee meetings, including scheduling, shareholder correspondence, preparing agendas, and minute taking. Ensure that board procedures are followed rigorously and follow up board resolutions, and action points.
• Corporate Governance: Advise the board on governance matters, including board structure, composition, procedures, ethical behavior, and best practices to help ensure that the company adheres to the highest standards of corporate governance.
• Shareholder and Board and Committee Support: Manage shareholder relations and communication, including producing annual reports and organizing the company’s Annual General Meeting (AGM). Sere as the primary point of contact for shareholder inquiries,
• requests, and communications. This will include dealing with conflicts of interest, managing the interests of the shareholders and other stakeholders, and dealing with applicable codes and investor guidelines.
• Compliance Oversight: Oversee the company’s compliance with legal and regulatory requirements regulations set out by governing authorities, such as the Corporate Affairs Commission (CAC) in Nigeria, the Securities and Exchange Commission (SEC), or other relevant regulatory bodies in different jurisdictions. This includes updating and managing statutory books, such as registers of members, directors, and secretaries. As a key liaison between the company and regulatory bodies, the role holder will monitor regulatory developments and changes in corporate laws and regulations affecting the company's operations.
• Corporate record keeping and reporting: Prompt submission of statutory documents to the appropriate authorities and creating all legal records, such as annual reports and disclosures.
• Risk Management: Takes the lead in helping the business to identify and manage legal, regulatory, or operational risks and provides advice in a way that ensures the achievement of business objectives. Ensure that the company has proper risk management policies in place and that these policies are reviewed regularly to keep up with any changes in the regulatory environment or business landscape.
• Legal advisory and support: Provides counsel to the Board on corporate law, governance, intellectual property matters, and other legal issues that arise during business operations. Aid in the creation and review of legal agreements, contracts, and policies, guaranteeing adherence to applicable laws and safeguarding the interests of the business.

Education and Experience Required

• Minimum of a bachelor’s degree in law is required. A master’s degree in law or business administration will be as added advantage.
• Qualified solicitor/barrister with over 15+ years of post-qualification experience in reputable organization(s).
• Company secretary & corporate governance experience for at least eight years with exposure to the full spectrum of Company Secretarial tasks
• A member of (or Chartered Secretary designation) from The Chartered Secretaries and Administrators Institute of Nigeria.

Knowledge, Skills and Attribute Required:

• Good understanding and working knowledge of corporate law & practice, intellectual property law, and regulatory frameworks
• Advanced MS Office skills (Outlook, Word, Excel, PowerPoint etc.)
• Able to exercise of Discretion and Diplomacy
• Confident communicator with outstanding written and verbal communication skills and strong executive presence.
• Excellent negotiation skills
• Attention to detail with ability to manage multiple competing priorities simultaneously and deliver value quickly, with excellent organizational skills.
• Strong leadership skills, commercial acumen and company secretarial expertise.

We offer

• A competitive Total Rewards package
• A collaborative environment where we support each other to succeed as a team
• A values-based culture
• A diverse and inclusive environment
• Great learning and growth opportunities.

Note: Only those shortlisted for an interview will be contacted.