Executive Assistant / Head of Administration (Office of the GMD) Job at PreDiagnosis International
PreDiagnosis International - Our objective is to deliver health care programs and services to address the gap in the health sector
We are recruiting to fill the position below:
Job Position: Executive Assistant / Head of Administration (Office of the GMD)
Job Location: Wuse 2, Abuja (FCT)
Employment Type: Full-time
Position Summary
- Reporting directly to the GMD, the Executive Assistant / Head of Administration (Office of the GMD) provides executive, administrative, and development support to the GMD.
- The Executive Assistant / Head of Administration (Office of the GMD) serves as the primary point of contact for internal and external matters pertaining to the GMD office.
- You will serve as a liaison to the heads of each subsidiary on behalf of the GMD.
Essential / Primary Responsibilities
Executive Support:
- Responsible for appropriately following up subsidiary heads on the GMD behalf
- Ensures project/vision implementation status is communicated to GMD on a daily basis
- Responsible for tidying up all loose ends as it relates to the office of the GMD.
- Managing diaries and organizing meetings and appointments, often controlling access to the GMD.
- Reminding the GMD of important tasks, implementation status, upcoming commitments and deadlines.
- Managing databases and filing systems implementing and maintaining procedures/administrative systems.
- Daily briefing to the GMD on each subsidiary status.
- Responsible for proper documentation as it relates to the GMD’s office
- Assists the GMD with daily administrative duties and completes a broad variety of administrative tasks.
- Communicates with the AGM of each subsidiary on GMD’s behalf.
- Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the GMD office, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, response and judgement that reflects the GMD style and organization policy
Secondary Responsibilities:
- Performs other duties as assigned.
Accountabilities:
- Position reports to the Group CEO.
- Works directly with senior level staff and HR both internally and externally.
Experience & Education
- Bachelor's Degree (LL.B)
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Five to ten years providing support for upper-level management in a related organization
Skills & Abilities:
- Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
- Proficiency in Windows, including MS Word, EXCEL and PowerPoint
- Ability to work independently and with professional discretion.
- Excellent writing, editing, grammatical, organizational, and research skill
- Excellent management, time-management, and problem-solving skills
Major requirement:
- Candidate MUST be based in FCT (ABUJA)
Method of Application
Interested and qualified candidates should forward their CV to: jobs@prediagnosis.org using Job Position as the subject of the email.
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