Executive Assistant Job at JOPStudios

JOPStudios, a Photography and Cinematography services company, is recruiting to fill the position below:

Job Position: Executive Assistant

Job Location: Nigeria
Employment Type: Full-time
Work Hours: 11am to 8pm Canada time

Job Description

  • We are looking for a resourceful and agile Executive Assistant to provide comprehensive support to the Lead Photographer at JOPStudios.
  • The role demands exceptional organizational skills and the ability to manage a diverse and demanding workload.
  • The ideal candidate should be capable of navigating the complexities of supporting a globally engaged executive, adept at handling confidential matters, and skilled in balancing professional and personal responsibilities.

Key Responsibilities

  • Personal Brand Management: Oversee the management of Lead Photographer's personal brand and online presence.
  • Calendar Management: Manage the Lead Photographer's calendar, appointments, and photoshoot schedules. Ensure efficient time and project management.
  • Draft and Documents Management: Prepare drafts for training sessions and presentations, ensuring alignment with the Lead Photographer's tone and style.
  • Team Collaboration: Act as a liaison between the Lead Photographer, team members, and clients.
  • General Administrative Support: Provide administrative support and handle personal tasks to optimize the Lead Photographer's time for creative work. Assist in basic photo editing tasks and other administrative duties.
  • Communication Management: Handle communication, emails, and phone calls on behalf of the Lead Photographer. Collaborate with internal teams to facilitate smooth communication and information flow.
  • Photoshoot and Travel Coordination: Arrange and coordinate travel arrangements and accommodations for photoshoots or events. Prepare materials for photoshoots and ensure equipment readiness.
  • Confidentiality: Maintain a high level of confidentiality and professionalism in handling sensitive information.

Requirements

  • Minimum of HND / Bachelor's Degree in Social Sciences or related field.
  • At least Three (3) years of proven experience as an Executive Assistant, ideally in a similar high-profile environment.
  • Excellent verbal and written communication skills.
  • Flexible and adaptable, able to work in a dynamic and remote work environment.
  • Familiarity with email management platforms and virtual communication tools (e.g. Google Workspace, Zoom, Slack).
  • Proficient in Basic Design/ Presentation Software: Basic knowledge of Canva for minor proposal and design tasks.
  • Highly Proficient in multitasking and prioritizing tasks efficiently.
  • Experience with project management tools (e.g. Monday.com, Asana, Trello) to coordinate tasks and schedules.
  • Highly Proficient in using calendar applications to schedule and coordinate appointments.
  • High Proficiency in MS Office Tools (Word, Excel, and PowerPoint) for document creation and data management.
  • Familiarity with tools that automate repetitive tasks, enhancing productivity.
  • Basic ChatGPT prompt skills.
  • High level of discretion and confidentiality.

Qualities We are looking for:

  • Organizational Skills: Ability to manage schedules, appointments, and tasks efficiently.
  • Adaptability: Readiness to handle a variety of tasks and situations in a dynamic environment.
  • Communication Skills: Clear and effective communication, both written and verbal.
  • Attention to Detail: Thoroughness in handling various responsibilities with precision.
  • Task Management: Ability to multitask and manage different documents, meetings and assignments at the same time.
  • Proactiveness: Anticipate needs and take initiative to support the Lead Photographer.
  • Tech-Savvy: Proficiency in using various office software, communication tools, and project management platforms.
  • Discretion: High level of professionalism and ability to handle sensitive information confidentially.

What We Offer

  • Competitive salary and benefits package
  • Network with industry leaders and exposure to high-profile events
  • Dynamic and fast-paced work environment
  • Remote work arrangements.