Executive Assistant Job at JOPStudios

Job Position: Executive Assistant

Job Location: Nigeria
Employment Type: Full-time
Work Hours: 11am to 8pm Canada time

Job Description

• We are looking for a resourceful and agile Executive Assistant to provide comprehensive support to the Lead Photographer at JOPStudios.
• The role demands exceptional organizational skills and the ability to manage a diverse and demanding workload.
• The ideal candidate should be capable of navigating the complexities of supporting a globally engaged executive, adept at handling confidential matters, and skilled in balancing professional and personal responsibilities.

Key Responsibilities

• Personal Brand Management: Oversee the management of Lead Photographer's personal brand and online presence.
• Calendar Management: Manage the Lead Photographer's calendar, appointments, and photoshoot schedules. Ensure efficient time and project management.
• Draft and Documents Management: Prepare drafts for training sessions and presentations, ensuring alignment with the Lead Photographer's tone and style.
• Team Collaboration: Act as a liaison between the Lead Photographer, team members, and clients.
• General Administrative Support: Provide administrative support and handle personal tasks to optimize the Lead Photographer's time for creative work. Assist in basic photo editing tasks and other administrative duties.
• Communication Management: Handle communication, emails, and phone calls on behalf of the Lead Photographer. Collaborate with internal teams to facilitate smooth communication and information flow.
• Photoshoot and Travel Coordination: Arrange and coordinate travel arrangements and accommodations for photoshoots or events. Prepare materials for photoshoots and ensure equipment readiness.
• Confidentiality: Maintain a high level of confidentiality and professionalism in handling sensitive information.

Requirements

• Minimum of HND / Bachelor's Degree in Social Sciences or related field.
• At least Three (3) years of proven experience as an Executive Assistant, ideally in a similar high-profile environment.
• Excellent verbal and written communication skills.
• Flexible and adaptable, able to work in a dynamic and remote work environment.
• Familiarity with email management platforms and virtual communication tools (e.g. Google Workspace, Zoom, Slack).
• Proficient in Basic Design/ Presentation Software: Basic knowledge of Canva for minor proposal and design tasks.
• Highly Proficient in multitasking and prioritizing tasks efficiently.
• Experience with project management tools (e.g. Monday.com, Asana, Trello) to coordinate tasks and schedules.
• Highly Proficient in using calendar applications to schedule and coordinate appointments.
• High Proficiency in MS Office Tools (Word, Excel, and PowerPoint) for document creation and data management.
• Familiarity with tools that automate repetitive tasks, enhancing productivity.
• Basic ChatGPT prompt skills.
• High level of discretion and confidentiality.

Qualities We are looking for:

• Organizational Skills: Ability to manage schedules, appointments, and tasks efficiently.
• Adaptability: Readiness to handle a variety of tasks and situations in a dynamic environment.
• Communication Skills: Clear and effective communication, both written and verbal.
• Attention to Detail: Thoroughness in handling various responsibilities with precision.
• Task Management: Ability to multitask and manage different documents, meetings and assignments at the same time.
• Proactiveness: Anticipate needs and take initiative to support the Lead Photographer.
• Tech-Savvy: Proficiency in using various office software, communication tools, and project management platforms.
• Discretion: High level of professionalism and ability to handle sensitive information confidentially.

What We Offer

• Competitive salary and benefits package
• Network with industry leaders and exposure to high-profile events
• Dynamic and fast-paced work environment
• Remote work arrangements.