Executive Assistant Job at JOPStudios
JOPStudios, a Photography and Cinematography services company, is recruiting to fill the position below:
Job Position: Executive Assistant
Job Location: Nigeria
Employment Type: Full-time
Work Hours: 11am to 8pm Canada time
- We are looking for a resourceful and agile Executive Assistant to provide comprehensive support to the Lead Photographer at JOPStudios.
- The role demands exceptional organizational skills and the ability to manage a diverse and demanding workload.
- The ideal candidate should be capable of navigating the complexities of supporting a globally engaged executive, adept at handling confidential matters, and skilled in balancing professional and personal responsibilities.
- Personal Brand Management: Oversee the management of Lead Photographer's personal brand and online presence.
- Calendar Management: Manage the Lead Photographer's calendar, appointments, and photoshoot schedules. Ensure efficient time and project management.
- Draft and Documents Management: Prepare drafts for training sessions and presentations, ensuring alignment with the Lead Photographer's tone and style.
- Team Collaboration: Act as a liaison between the Lead Photographer, team members, and clients.
- General Administrative Support: Provide administrative support and handle personal tasks to optimize the Lead Photographer's time for creative work. Assist in basic photo editing tasks and other administrative duties.
- Communication Management: Handle communication, emails, and phone calls on behalf of the Lead Photographer. Collaborate with internal teams to facilitate smooth communication and information flow.
- Photoshoot and Travel Coordination: Arrange and coordinate travel arrangements and accommodations for photoshoots or events. Prepare materials for photoshoots and ensure equipment readiness.
- Confidentiality: Maintain a high level of confidentiality and professionalism in handling sensitive information.
- Minimum of HND / Bachelor's Degree in Social Sciences or related field.
- At least Three (3) years of proven experience as an Executive Assistant, ideally in a similar high-profile environment.
- Excellent verbal and written communication skills.
- Flexible and adaptable, able to work in a dynamic and remote work environment.
- Familiarity with email management platforms and virtual communication tools (e.g. Google Workspace, Zoom, Slack).
- Proficient in Basic Design/ Presentation Software: Basic knowledge of Canva for minor proposal and design tasks.
- Highly Proficient in multitasking and prioritizing tasks efficiently.
- Experience with project management tools (e.g. Monday.com, Asana, Trello) to coordinate tasks and schedules.
- Highly Proficient in using calendar applications to schedule and coordinate appointments.
- High Proficiency in MS Office Tools (Word, Excel, and PowerPoint) for document creation and data management.
- Familiarity with tools that automate repetitive tasks, enhancing productivity.
- Basic ChatGPT prompt skills.
- High level of discretion and confidentiality.
Qualities We are looking for:
- Organizational Skills: Ability to manage schedules, appointments, and tasks efficiently.
- Adaptability: Readiness to handle a variety of tasks and situations in a dynamic environment.
- Communication Skills: Clear and effective communication, both written and verbal.
- Attention to Detail: Thoroughness in handling various responsibilities with precision.
- Task Management: Ability to multitask and manage different documents, meetings and assignments at the same time.
- Proactiveness: Anticipate needs and take initiative to support the Lead Photographer.
- Tech-Savvy: Proficiency in using various office software, communication tools, and project management platforms.
- Discretion: High level of professionalism and ability to handle sensitive information confidentially.
What We Offer
- Competitive salary and benefits package
- Network with industry leaders and exposure to high-profile events
- Dynamic and fast-paced work environment
- Remote work arrangements.
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