Executive Assistant Job at MAX.NG

MAX is on a mission to fix Africa’s notorious last-mile delivery and online-retail problems by using mobile and web platforms to connect consumers, retail businesses and independent drivers in real-time. We are eliminating all logistics and technology barriers that have historically prevented retail businesses in Africa from realizing their full potential.

We are recruiting to fill the position below:

Job Position: Executive Assistant

Job Location: Lekki Phase 1, Lagos
Employment Type: Full-time
Slot: 2 Openings

Role Overview

• We are looking for two (2) reliable, well organized and seasoned Executive Assistants to our Co-Founders who will be responsible for providing high-level administrative support to MAX Co-Founders to ensure they efficiently accomplish key tasks and company initiatives.
• This role will play an important role and oversee various aspects of our Co-Founders schedules, keep the Co-Founders communications organized so that they can easily access the most important information without having to sort through low-priority items.
• As an Executive Assistant you’ll report to the Co-Founders (CEO and President New Ventures respectively) and work closely with external stakeholders and internal stakeholders across all departments in prioritizing schedules to enable them deliver value to all stakeholders.

What You’ll Do

• Act as the first point of contact for the executive to all employees, clients and other external partners
• Ensure upcoming meetings are relevant, well structured, and that the preparation is complete and correct
• Format information for internal and external communication – emails, presentations, reports
• Screen all visitors and determine what level of support they need while offering polite, professional customer service
• Represent the executive in designated departmental meetings and ensure feedback is given
• Manage information flow in a timely and accurate manner
• Manage calendars and set up meetings
• Make travel and accommodation arrangements for the executive
• Take minutes of meetings and documentation of action plans for proper follow through
• Assists in preparation ahead of formal and informal Board/external meetings
• Monitor and report on strategic projects and initiatives
• Act as the communication arm for the executive with team members, clients, investors, community members, and other stakeholders

What You’ll Need

• First Degree
• 5+ years of experience in EA role, out of which 3 years should be with organization top executive/HNI’s
• Time management and ability to meet deadlines
• Proactivity and self-direction
• Strong organizational skills and ability to multitask
• Discretion and confidentiality
• Highly energetic, self-motivated & proactive.