Executive Assistant Job at Tezza Business Solutions Limited

Tezza Business Solutions Limited is a leading Software Quality Assurance and Testing multinational with a regional office in Lagos, Nigeria. We are a Software Quality Assurance and Testing Services provider. Our primary goal is to be the "go to" Quality Assurance & Software Testing company in East and West Africa while developing offshore resources to fill test automation positions (and other hard to find software testing capabilities) in the North America and European markets.

We are recruiting to fill the position below:

Job Position: Executive Assistant

Job Location: Hybrid / Lagos
Reports To: Managing Director 

Job Summary

• The Executive Assistant will provide high-level administrative and operational support to senior leadership, ensuring smooth day-to-day operations, effective communication, and efficient time management.
• The role requires discretion, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities
Executive Support:

• Manage executives’ calendars, meetings, and appointments.
• Coordinate internal and external meetings, including preparation of agendas, meeting materials, and follow-ups.
• Handle confidential and sensitive information with professionalism and discretion.
• Act as a liaison between executives and internal/external stakeholders.

Communication & Coordination:

• Manage emails, correspondence, and phone calls on behalf of executives.
• Draft, review, and edit emails, reports, presentations, and other documents.
• Track action items and ensure timely follow-up on decisions and deliverables.

Administrative & Operational Support:

• Arrange travel plans, accommodations, and itineraries.
• Prepare expense reports and assist with budget tracking where required.
• Maintain organized records, files, and documentation.
• Support special projects and company initiatives as assigned.

Office & Team Support:

• Assist with coordination of company events, meetings, and offsites.
• Work closely with HR, Finance, and other departments to support executive needs.
• Help streamline processes and improve administrative efficiency.

Requirements & Qualifications

• Bachelor’s Degree or equivalent experience.
• 3 years of proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office / Google Workspace and collaboration tools.
• Ability to multitask, prioritize, and work independently.

Preferred Skills:

• Experience supporting C-level executives.
• Familiarity with project management or task-tracking tools.
• Strong problem-solving and decision-making abilities.
• Ability to work under pressure and meet tight deadlines.