Executive Assistant to the Senior Partner / CEO Job at Knight Frank

Knight Frank - Founded in 1896 and headquartered in London, UK, Knight Frank is one of the world's leading independent real estate consultancies.

We are recruiting to fill the position below:

Job Position: Executive Assistant to the Senior Partner / CEO

Job Location: Lagos
Employment Type: Full Time

Scope

  • Reporting directly to the Senior Partner  and CEO, the Executive Assistant provides executive, administrative, and strategic support to the Senior Partner/CEO's office.

Responsibilities
Calendar Management:


  • Owns and coordinates the Senior Partner’s meeting schedule which often includes international participants.
  • This includes the management of calendars, related correspondence, meeting details, logistics coordination etc.

Events:

  • Coordinates events and executive meetings.
  • Provides project management, budget management, space requirements, IT coordination, and all other support required for various events and meetings.

Board Preparation:

  • Prepares and manages communication, materials and all documentations rqeuired for all Partnership meetings.
  • Schedules board meetings and ensures all documentations are sent to Partners ahead of the meetings.
  • Attends meetings with the Senior Partner, takes minutes of meetings and proof-reads communication going out of the Senior Partner’s office.
  • Handles the Partnership’s official email communication

Office Support:

  • Provides back up support as required, also as part of Business Services team, coordinates phone and vacation coverage.
  • Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.

Travel Coordination:

  • Coordinates the Senior Partner’s travel itineraries and related meetings, which are sometimes international.
  • Includes the coordination of calendars, travel plans, expense reimbursements, filing, etc.
  • Conducts research on property/ real estate market and assembles materials needed for proposals, wealth reports/publications and paper presentation.
  • Coordinates the replenishment of the Senior Partners’ office supplies such as stationeries and refreshments.

Professional Experience and Personal Skills Profile
Qualifications / Education Required:

  • 1st degree in Estate Management, Accounting, or Mass Communication (Minimum of 2nd class lower or its equivalent)
  • Member of relevant professional body in area of discipline
  • Minimum of  6-7 years’ experience in similar role
  • Experience in real estate industry is a plus
  • Research experience is key.

Knowledge, Skills and Attributes required to execute the job:

  • Excellent oral and written communication skills
  • Passionate about writing
  • Ability to make quick judgement and decision on issues as they arise, etc.
  • Strong analytical skills
  • Excellent time-management, and problem-solving skills
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, partners, board members and clients
  • Proficienct in using MS Word, Excel, PowerPoint and Outlook
  • Ability to conduct research and present data in a succinct and well-written manner
  • Ability to work independently and with professional discretion
  • Ability to handle highly sensitive business and human resources communications, data and other information with confidentiality and discretion.

Systems & IT competence:

  • MS Word; MS Excel; MS PowerPoint; MS Outlook.

 



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