Executive Assistant to the Senior Partner / CEO Job at Knight Frank

Knight Frank - Founded in 1896 and headquartered in London, UK, Knight Frank is one of the world's leading independent real estate consultancies.

We are recruiting to fill the position below:

Job Position: Executive Assistant to the Senior Partner / CEO

Job Location: Lagos
Employment Type: Full Time

Scope

Reporting directly to the Senior Partner and CEO, the Executive Assistant provides executive, administrative, and strategic support to the Senior Partner/CEO's office.

Responsibilities
Calendar Management:

Owns and coordinates the Senior Partner’s meeting schedule which often includes international participants.
This includes the management of calendars, related correspondence, meeting details, logistics coordination etc.

Events:

Coordinates events and executive meetings.
Provides project management, budget management, space requirements, IT coordination, and all other support required for various events and meetings.

Board Preparation:

Prepares and manages communication, materials and all documentations rqeuired for all Partnership meetings.
Schedules board meetings and ensures all documentations are sent to Partners ahead of the meetings.
Attends meetings with the Senior Partner, takes minutes of meetings and proof-reads communication going out of the Senior Partner’s office.
Handles the Partnership’s official email communication

Office Support:

Provides back up support as required, also as part of Business Services team, coordinates phone and vacation coverage.
Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.

Travel Coordination:

Coordinates the Senior Partner’s travel itineraries and related meetings, which are sometimes international.
Includes the coordination of calendars, travel plans, expense reimbursements, filing, etc.
Conducts research on property/ real estate market and assembles materials needed for proposals, wealth reports/publications and paper presentation.
Coordinates the replenishment of the Senior Partners’ office supplies such as stationeries and refreshments.

Professional Experience and Personal Skills Profile
Qualifications / Education Required:

1st degree in Estate Management, Accounting, or Mass Communication (Minimum of 2nd class lower or its equivalent)
Member of relevant professional body in area of discipline
Minimum of 6-7 years’ experience in similar role
Experience in real estate industry is a plus
Research experience is key.

Knowledge, Skills and Attributes required to execute the job:

Excellent oral and written communication skills
Passionate about writing
Ability to make quick judgement and decision on issues as they arise, etc.
Strong analytical skills
Excellent time-management, and problem-solving skills
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, partners, board members and clients
Proficienct in using MS Word, Excel, PowerPoint and Outlook
Ability to conduct research and present data in a succinct and well-written manner
Ability to work independently and with professional discretion
Ability to handle highly sensitive business and human resources communications, data and other information with confidentiality and discretion.

Systems & IT competence:

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