Executive Personal Assistant (EPA) Job at TalentSquare

TalentSquare - Our client is Nigeria’s leading children’s fashion brand, dedicated to innovation, excellence, and delivering premium-quality kids wear.

As part of our growth strategy, we seek an ambitious to fill the position below:

Job Position: Executive Personal Assistant (EPA)

Job Location: Lagos Mainland, Lagos
Job Schedule: Full-time
Industry: Retail

Job Description

• We are seeking an Executive Personal Assistant (EPA) to provide high-level administrative and personal support to our Founder & Chief Responsibility Officer (CRO).
• This role requires a proactive individual with exceptional communication skills and the ability to manage a wide range of tasks, both professional and personal. 
• The ideal candidate will be a trusted partner to the executive, anticipating their needs and ensuring smooth and efficient operations in all aspects of their work and personal life.

Job Summary

• The Executive & Personal Assistant will serve as a strategic partner and right-hand to the Founder & Chief Responsibility Officer (CRO). This role requires a highly organized, proactive, and resourceful professional who can seamlessly balance executive administrative support with personal assistance duties.
• The ideal candidate will be responsible for managing the CRO’s daily schedule, coordinating business operations, handling confidential matters, and ensuring the smooth execution of both professional and personal commitments. 
• This includes scheduling meetings, overseeing key projects, managing personal errands, handling household administration, and acting as a trusted liaison between the executive and stakeholders.
• This role requires exceptional discretion, problem-solving skills, and flexibility to work in a dynamic, fast-paced environment. If you thrive in a high-level support role that blends corporate efficiency with personal assistance, this is the opportunity for you.

Key Responsibilities
Executive Support:

• Manage the Founder & CRO’s daily schedule, appointments, and meetings, ensuring optimal time management.
• Act as a bridge between the executive and internal/external stakeholders, handling correspondence and prioritizing key matters.
• Draft, review, and manage reports, presentations, and key documents.
• Oversee travel arrangements, including flight bookings, accommodation, and itineraries for business and personal travel.
• Assist with key projects, ensuring seamless coordination and follow-ups on critical action points.
• Provide confidential administrative support, handling sensitive business matters with discretion.

Personal Assistance & Lifestyle Management:

• Manage household administration, personal shopping, and vendor coordination.
• Handle bill payments, personal expenses, and financial reconciliations.
• Run personal errands and ensure the smooth execution of both professional and personal engagements.
• Plan and oversee private events, social engagements, and personal obligations.
• Serve as a trusted right-hand person in ensuring the CRO’s commitments (both professional and personal) are met efficiently.

Requirements

• Proven experience (4-6 years) as an Executive Assistant or Personal Assistant, preferably supporting C-level executives.
• Exceptional organizational, time management, and problem-solving skills.
• Strong ability to handle confidential information with discretion and professionalism.
• Proficiency in Microsoft Office, Google Suite, and scheduling tools.
• Strong written and verbal communication skills.
• Flexibility to work in a fast-paced, dynamic environment with non-traditional work hours and adaptability to changing priorities.
• A proactive mindset with the ability to anticipate needs and act accordingly.  
• Excellent communication and interpersonal skills.
• Strong decision-making abilities.
• Ability to work independently and as part of a team.
• A proactive and can-do attitude. 

Benefits

• Financial Incentives: Competitive salaries, performance-based bonuses, referral bonuses for new customers and employees.
• Work-Life Balance & Flexibility: Generous paid time off, paid parental leave, flexible work arrangements where possible.
• Professional Development & Growth: Monthly workshops on the latest fashion trends, quarterly leadership development sessions, opportunities to attend industry conferences, clear career progression plans with defined promotion pathways.
• Health & Wellness Benefits: Health insurance coverage, mental health support programs, employee wellness initiatives.
• Employee Engagement & Culture: Fun workplace environment with seasonal team events and celebrations, annual company retreats or team-building outings, employee recognition programs with awards for outstanding contributions, opportunities to participate in community and charity events related to children's welfare.
• Exclusive Perks for Parents & Kids: Priority access to limited edition products for employees, bring-your-child-to-work days, discounts on children's products.

Salary
NGN 400,000 - NGN500,000 / Month