Finance Assistant Recruitment at Mines Advisory Group

The Mines Advisory Group (MAG) is a global humanitarian and advocacy organisation that finds, removes and destroys landmines, cluster munitions and unexploded bombs from places affected by conflict.

We are recruiting to fill the position below:

Job Position: Finance Assistant

Job Location: Abuja

Overview of Role

• The Finance Assistant will assist the Finance Officer/Unit with all financial matters related to the MAG Nigeria programme including administration and filing of all financial records and documents.

Responsibilities

• Responsible for accurate recording of financial transactions, expenditure and advances in the MAG cashbook on a daily basis.
• Monitor staff advances to ensure they are reconciled on a timely basis.
• Ensure time sheets for all staff are completed with appropriate allocation percentages through regular reconciliation meetings with the appropriate Human Resource personnel.
• Prepare bank reconciliation statements for all MAG accounts.
• Ensure that all supporting documentation are reconciled (with receipts, bills, boarding passes, bank notifications e.t.c), stamped PAID, filed, serialized, scanned and archived as back- ups on the server/teams.
• Manage the office imperest system. Maintain adequate cash balance in the office safe, conduct weekly cash counts, reporting any discrepancies to the Finance Officer (FO) immediately.
• Ensure that staff payslips are signed and archived on a monthly basis.
• Assist the Finance Officer to ensure that accurate and complete accounting and relevant records are maintained and filed in a good order and easily retrievable.
• Assist the FO to ensure that payments processed in line with financial and procurement policies and procedures.
• Assist the FO with compliance visits when the need arises.
• Provide support to all donor and internal audits in co-ordination with the FO. This will include the collation of documentation and provision clarity to the FO when required.
• Any other administrative task as required by the Finance Department.

Qualification

• First Degree in Accounting or related field.

Essential Requirements:

• At least two (2) years of previous experience, working in a finance/administrative role (NGO or other international agency experience is an added advantage).
• Previous experience in book-keeping/accounting and the use of spreadsheet.
• Excellent attention to detail.
• Previous experience of keeping good administrative records.
• Good written and spoken English.
• Good prioritization skills and ability to work calmly under pressure.
• Good communication and interpersonal skills.
• Self-motivated and flexible approach to work.
• Interest in and commitment to MAG’s humanitarian mandate.

Method of Application
Interested and qualified candidates should send their CV and Cover Letter in the same document to: recruitment.ng@maginternational.org using "MAG_FINANCEASSISTANT_YOUR NAME" as the subject of the mail.

Note

• Please send your application in English with your CV and cover letter in the same document.
• Female candidates are encouraged to apply.
• Nigeria National required.
• Your application document should be titled in the following format:  MAG_FINANCEASSISTANT_YOUR NAME, and this should also be the subject of your email
• Note that applications which do not adhere to these instructions will not be reviewed.
• Any applications received after the closing date will not be considered.