HR / Admin Officer Job at Petit Debut

Petit Debut - Our client, a key player in the Marine Sector, is recruiting to fill the position below:

Job Position: HR / Admin Officer

Job Location: Lagos
Employment Type: Full-time

Job Summary

• We are seeking for a HR Officer who will also manage Office operations.
• Responsible for the management of the day-to-day operations of the Office as well as HR personnel & administrative matters guided by the implemented HR procedures and policies.

Areas of Responsibilities
Office Management:

• Oversee daily office operations
• Manage office budget; responsible for all office requisitions and purchases
• Keep accurate records of all office expenditure
• Organize and manage office events, meetings, and other activities
• Ensure the office environment is well organized and efficient, all facilities and equipment are in good working order
• Taking minutes of relevant Office meetings.

HR Support:

• Providing first line of advice and assistance to employees and line managers across the Organisation
• Manage the HMO relationship
• Provide support for all HR activities.

Record Maintenance:

• Maintain current HR files and databases
• Update and maintain employee benefits, employment status, and similar records
• Maintain records related to grievances, performance reviews, and disciplinary actions
• Perform file audits to ensure that all required employee documentation is collected and maintained
• Prepare monthly attendance reports
• Complete termination paperwork and assist with exist interviews.

HR Administration:

• Maintain and update personnel files
• Accurate filing of all employee files and forms
• Send onboarding forms to new employees
• Review accuracy of information filled on onboarding forms
• Maintain HR records and employee database by updating all changes
• Prepare letters for HR department.

Recruitment/New Hire Process:

• Post job adverts on official website and other job sites such as LinkedIn, Indeed, etc.
• Provide support in setting up and coordinating interviews
• Preparing new employee files
• Support new employees (setting up a designated log-in, workstation, email address, etc.)
• Ensure background and reference checks are completed
• Organize resumes and job applications to Hiring Managers for shortlisting
• Ensure background and reference checks are completed
• Support employee onboarding process
• Serve as a point of reference for all new employee questions.

Absence Management:

• Maintain and update all absence records including sickness and other types of absence
• Maintain and update annual leave records.

Person Specification
Behavioral:

• An organised and assertive individual who is proactive, creative, and resourceful.
• An outstanding team player and self-starter, able to work on own initiative with minimum supervision.
• Great at staying calm and diplomatic under intense pressure.
• Able to manage own time and prioritise work to ensure deadlines are met and targets achieved, and take personal responsibility for own work and actions.
• Able to work within a secure and confidential environment, maintain confidentiality and demonstrate tact and diplomacy at all times.
• Clear verbal communicator with excellent telephone manner.
• Able to work accurately with excellent attention to detail at all times.
• Able to develop excellent working relationships both internally and externally.
• Excellent organisational skills.
• Demonstrates strong interpersonal skills and a professional manner.
• Able to cope well when under pressure from competing priorities, unpredictable requests and interruptions.

Technical:

• Bachelor’s Degree or equivalent qualification
• Minimum 5 years of experience in Human Resources
• Experienced Microsoft Office Suite User
• Competent Internet, email and Google applications user.
• CIPM Membership is an added advantage.

Method of Application
Interested and qualified candidates should send their Applications to: adefolake@petitdebut.com using the Job Position as the subject of the mail.