Inventory Management Officer Job at Catholic Relief Services

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peace building.

We are recruiting to fill the position below:

Job Position: Inventory Management Officer

Job Location: Abuja (FCT)
Employment Type:

Job Summary

• You will help coordinate activities related to warehouse maintenance and goods receipt, storage handling, monitoring, and dispatch in support of the delivery of high-quality programming to the poor and vulnerable.
• You will help ensure goods entrusted to the organization by donors are maintained applying established standards and in compliance with CRS and donor regulations, and international and local supply chain accountability standards and requirements.

Roles and Key Responsibilities

• Coordinate activities to ensure warehousing/storage facilities and all necessary equipment and supplies are secured and maintained in excellent physical condition and quantities for proper storage and safeguarding of goods. Conduct routine daily inspections and take immediate action to eliminate damages and deficiencies.
• Coordinate with the logistics team to schedule the timely receipt, dispatch, and delivery of goods to extended distribution points and/or partners. Maintain up-to-date information on the status of the movement of relief goods.
• Make reservations on insight based on dispatch plans.
• Ensure the virtual and physical inventory match.
• Create inter-org transfers to other inventory organizations (IOs), and sub inventories transfers to locations within IOs.
• Conduct and record cycle counts and support the completion of physical inventory counts.
• Conduct asset verification periodically for the CP and Sub Recipients (if applicable).
• Manage the Country Program’s fixed asset register.
• Help coordinate receipt (offloading, checking, and verifying quantities/weight and quality) and dispatch (packing, labeling, loading); and ensures verification, preparation, and maintenance of accurate, complete, and up-to-date documentation on all goods received and shipped.
• Oversee and assist storage and inspection of goods to ensure they are in excellent condition. Provide support in damage and/or loss handling and replenishment of goods to ensure adequate stock levels are maintained in accordance with program needs.
• Support an efficient and reliable inventory stock control system for goods and warehouse materials/equipment and oversees maintenance of an up-to-date stock record in Insight.
• In collaboration with the Procurement unit ensure timely receipt of goods into the warehouse.
• Receive goods against purchase orders and put away items in the warehouse.
• Plan and supervise the work of casual laborers.
• File and distribute documents as required and assist with the preparation of reports related to goods movements, damage, or loss, inventory stock control, and warehouse activities.

Responsibilities

• Coordinate activities to ensure warehousing/storage facilities and all necessary equipment and supplies are secured and maintained in excellent physical condition and quantities for proper storage and safeguarding of goods. Conduct routine daily inspections and take immediate action to eliminate damages and deficiencies.
• Conduct and record cycle counts and support the completion of physical inventory counts.
• Make reservations on insight based on dispatch plans.
• Ensure the virtual and physical inventory match.
• Create inter-org transfers to other inventory organizations (IOs), and sub inventories transfers to locations within IOs.
• Conduct asset verification periodically for the CP and Sub Recipients (if applicable).
• Manage the Country Program’s fixed asset register.
• Coordinate with the logistics team to schedule the timely receipt, dispatch, and delivery of goods to extended distribution points and/or partners. Maintain up-to-date information on the status of the movement of relief goods.
• Help coordinate receipt (offloading, checking, and verifying quantities/weight and quality) and dispatch (packing, labeling, loading); and ensures verification, preparation, and maintenance of accurate, complete, and up-to-date documentation on all goods received and shipped.
• Oversee and assist storage and inspection of goods to ensure they are in excellent condition. Provide support in damage and/or loss handling and replenishment of goods to ensure adequate stock levels are maintained in accordance with program needs.
• Support an efficient and reliable inventory stock control system for goods and warehouse materials/equipment and oversees maintenance of an up-to-date stock record in Insight.
• In collaboration with the Procurement unit ensure timely receipt of goods into the warehouse.
• Receive goods against purchase orders and put away items in the warehouse.
• Plan and supervise the work of casual laborers.
• File and distribute documents as required and assist with the preparation of reports related to goods movements, damage, or loss, inventory stock control, and warehouse activities.

Supervisory Responsibilities:

• None

Key Working Relationships:

• Internal: Fleet Unit, Head of Offices, Procurement, Program staff, Payment processing, Risk and compliance, Finance, Field offices, Region, HQ, All other staff
• External: CRS Nigeria Partners, Donors, SRs, Government Agencies and Vendors.

Requirements
Basic Qualifications:

• Bachelor's Degree in Accounting, Finance, Statistics, Economics, or related field.
• Minimum of 3 years of work experience in inventory or warehouse coordination, preferably with an international organization
• Knowledge and understanding of inventory management and control principles.
• Ability to manage manual workforce.
• Proficient in the use of Insight Inventory Module or any other ERP for inventory management.
• Proficient in MS Office package (Excel, Word). Experience with database management systems (e.g. MS Access) is a plus.

Preferred Qualifications:

• Membership of the Chartered Institute of Procurement & Supply or Chartered Institute of Logistics and Transport will be an added advantage.
• Proficiency in MS Office package (Excel, Word, PowerPoint).
• Ability to use analytical & visualization tools will be an added orientation.
• Knowledge and experience with various public donors’ regulations.

Required Languages:

• Fluency in written and spoken English is required.

Travel:

• Must be willing and able to travel up to 25 %

Knowledge, Skills and Abilities:

• Good coordination, prioritization, and time management skills
• Ethical conduct in accordance with recognized professional and organizational codes of ethics.
• Working knowledge of Insight for Inventory management.
• Ability to work collaboratively.
• Good communication and relationship management skills.
• Proactive, resourceful, solutions-oriented and results-oriented.
• Knowledge of Warehousing, Inventory and Logistics management.
• Ability to multitask and deliver work to tight deadlines

Agency-wide Competencies (for all CRS Staff)
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship.

What We Offer

• CRS offers a comprehensive benefits package including medical, dental, life insurance, vision, generous retirement savings plan and the opportunity to work in a collaborative, mission-driven culture that is committed to improving the lives of the poor throughout the world.

Note

• Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need.
• Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
• All positions requiring residence or frequent travel outside their home country must undergo and clear a pre-employment medical examination.
• CRS talent acquisition procedures reflect our commitment to safeguarding the rights and dignity of all people - especially children and vulnerable adults - to live free from abuse and harm.
• EOE/M/F/D/V - CRS is an Equal Opportunity Employer. (For all US and International positions)